Executive Assistant to VP of Marketing

We are seeking an exceptionally agile, high-energy professional to support senior leadership at a fast-moving, innovative hi-tech company in the Bay Area. This role requires someone who is proactive, sharp, and thrives in environments where speed, adaptability, and problem-solving are essential. We want someone who naturally takes initiative, jumps in where needed, and embodies a servant-leadership mindset. The right person is comfortable rolling up their sleeves, learning fast, and supporting executives through both planned operations and unexpected challenges.

What You'll Do

• Provide high-level administrative, logistical, and operational support to senior executives.
• Manage calendars, travel arrangements, scheduling, and coordination of meetings across global time zones.
• Serve as the first point of contact for internal and external stakeholders; maintain professionalism under pressure.
• Jump into "support mode” quickly during urgent situations—problem-solving, reorganizing schedules, and handling communication.
• Coordinate domestic and international travel, business events, conferences, and executive offsites.
• Prepare presentations, reports, agendas, and follow-ups for leadership meetings.
• Track action items, ensure accountability, and help keep projects moving forward.
• Maintain confidentiality while handling sensitive information with discretion and trustworthiness.
• Stay steps ahead of executive needs—anticipating issues, offering solutions, and removing roadblocks.

Who You Are

• Extremely agile and nimble, able to pivot quickly as priorities shift.
• A self-starter who thrives in a fast-paced hi-tech environment.
• Highly organized with exceptional attention to detail and strong multitasking skills.
• Hands-on, willing to roll up your sleeves and do whatever is needed—no task too big or small.
• Strong problem solver with the ability to stay calm and responsive during high-pressure moments.
• Service-oriented mindset—you take pride in helping others succeed.
• Energetic, resourceful, and eager to learn; someone who brings agility, speed, and hustle.
• Comfortable with frequent global travel and representing executives at events when needed.
• Excellent communicator with strong interpersonal skills and emotional intelligence.

Qualifications

• 4–7 years of experience in a similar high-support, fast-paced role (hi-tech preferred).
• Experience coordinating complex schedules and global travel.
• Proficiency with productivity tools (Google Workspace, Office 365, Zoom, Slack, Notion, etc.).
• Ability to handle confidential information professionally.
• Flexibility to work outside standard hours when urgent needs arise.
• Passport and willingness to travel internationally on short notice.

Why This Role?

• Work directly with high-impact leaders in a cutting-edge hi-tech environment.
• Opportunities for travel, exposure, and growth.
• Dynamic, energetic culture that rewards hustle, ownership, and agility.
• A role where you can make a real difference every day.
• Opportunities for remote work.
• Role requires travel flexibility as executive frequently travels both domestically and internationally at last moments notice.