Executive Assistant to the Senior Vice President for Finance & Administration

Executive Assistant Position at Colorado Mesa UniversityFLSA Status: United States of America (Exempt)Compensation: $55,000-$60,000. Commensurate with education and experience. Excellent health and retirement benefits package.At Colorado Mesa University (CMU), we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It's this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea. From this place of humility and courage, we've built a culture of resilience.

We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement. Inspired by the soul of the West—the spirit that our region embodies—we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.Colorado Mesa University Core Values:Love - Extending oneself for nurturing the growth of self and othersDignity - Respecting the intrinsic value of each person and believing that others act from a foundation of goodwillCourage - Taking risks in the pursuit of new possibilitiesHumility - Suspending one's ego and pride to recognize that no idea is perfect and being open to the input of othersResiliency - Investing in the future by adapting to changes, overcoming challenges and pursuing opportunityCuriosity - Cultivating awe and exploring the unknownPower - The strength to act collaboratively with individual agency to achieve our goalsThe Executive Assistant (EA) serves as a key catalyst for effective and timely operations within Finance & Administration (F&A). The EA provides specific administrative support to the Senior Vice for Finance & Administration and supports the success of CMU more broadly by: serving as the primary scribe for division L10 meetings; supporting effective quarterly and annual planning for the division; building good relationships across campus; coordinating with other EAs.

The EA also acts as an individual contributor with reporting and analysis responsibilities. Support Finance & Administration reporting deadlines, goals, and milestones through light project management skills and strong interpersonal skills.Assist Senior Vice President of Finance and AdministrationManage the Vice President's calendar for effective use of meeting time and availability of adequate focus time.Coordinate and process travel and purchasing requests for Vice President and divisional personnel and candidates.Anticipate the Vice President's needs by proactively identifying supply requirements, resolving calendar conflicts, and preparing necessary materials prior to need arising.Confirm expectations by clarifying the timeliness, scope, and quality of work to be completed.Provide administrative support to the Vice President's projects.Facilitate Finance and Administration's Success within CMUCoordinate routine and ad-hoc meetings (e.g., leadership, retirement, and budget), including scheduling, agenda prep, materials distribution, and minutes tracking.Support internal and external communication by drafting, editing, and reviewing correspondence, and engaging with faculty, staff, students, and external partners.Serve as a connection for campus personnel, students and leaders, providing guidance to appropriate procedures, resources, and document routing.Support Finance and Administration's Effective OperationsOrganize and maintain electronic filing system using Microsoft SharePoint.Develop and maintain professional reports, charts, and presentations to support leadership decision-making using Excel, Word, and PowerPoint.Maintain Finance and Administrations web presence.Serve as the Scribe for division L10 meetingsCoordinate data gathering and responses for Colorado Open Records Act requestsProvide Reporting and Analysis of Finance and Human Resources DataDevelop and maintain Workday ReportsValidate Human Resource and Finance data in EdifyAnalyze budget, financial, health insurance, and other data as assignedPrepare and or review external finance reports, e.g., WICHE Tuition and Fee SurveyRoles:Assist Senior Vice President of Finance and AdministrationFacilitate Finance and Administration's Success within CMUSupport Finance and Administration's Effective OperationsProvide Reporting and Analysis of Finance and Human Resources DataAccountability to Results:Expected Rock (quarterly goals) completion is 80%.Core Processes:Routine CORA Process AdministrationFinance & Admin Board Document PrepReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Disclaimer - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability.For the success of our mission and our teams, we desire to have individuals who are a "Right Fit" in our seats. We define "Right Fit" as those who embrace our culture, demonstrate our values, understand the seat and what is required. We seek individuals who want this seat, desire to be a part of a bigger vision and have the capacity to be a successful member of our CMU team.Capacity Requirements:Analyze information and deliver insights to support executive decision-making.Understand financial and administrative structures, policies, and procedures of the university.Able to exceptionally manage multiple tasks, prioritize effectively, and meet deadlines.Demonstrate a willingness and ability to collaborate with others within and outside the department.Requires ability to exercise discretion, judgment, and decision-making, particularly as it relates to compensation, legal, Board, and personnel communications and processes.Maintain a high level of professionalism in all interactions and communications.Essential Experience for Right Fit:An earned Bachelor's degree from an accredited college or university or combination of education and experience necessary to:Provide administrative support in a complex business environmentEffectively use software tools to maintain documents and data setsExperience relating to the essential duties above.Ability to prioritize assignments, assist in event planning, organize work, demonstrate initiative and follow-through, and complete multiple tasks with critical deadlines with minimal or no direction.Able to exercise independent judgment in an ambiguous environment, regarding the prioritization of competing demands.Ability to work effectively as a member of a team and establish and maintain cooperative working relationships with diverse groups of internal and external constituencies.Must demonstrate the ability to exercise good judgment and discretion in handling confidential information.Language Skills:Ability to read, analyze and interpret general written materials, professional journals, technical procedures, or government regulations.Ability to write reports and prepare and conduct verbal and visual presentation of materials.Ability to effectively present information and respond to questions from top management, public groups, and board of directors.Reasoning Ability:Strategic and analytical reasoning skills are necessary. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.Physical Demands:While performing the duties of this job, the individual is frequently required to stand, walk, sit, and talk or hear. The individual must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.