Executive Assistant to the CEO

Executive Assistant To The CEOExecutive Assistant to the CEODepartment: Executive OfficeLocation: Orem, Utah - On-SiteSalary: Competitive, based on experienceAt Just Ingredients – a health and wellness e-commerce company – we believe that nourishing your body with real ingredients is essential for living a healthy and fulfilling life. That's why our products are made using carefully selected, whole-food ingredients. And our people are just as real as our ingredients – authentic, collaborative, and dedicated to fostering a workplace that inspires individuals and teams to reach their full potential.We're looking for an organized, execution-obsessed Executive Assistant who operates as a true right hand to the CEO.

This person is loyal, sharp, and deeply invested in the CEO's success, with the judgment to protect the CEO's time, reputation, and brand. You'll build the organization that lets the CEO show up bigger, internally and externally, while filtering out everything that doesn't deserve a seat on the calendar or belongs to another leader. You thrive on ambiguity, pivot fast when priorities shift, and get genuine satisfaction from making complicated things look effortless.Calendar & Executive SchedulingOwn the CEO's calendar end-to-end – proactively scheduling, defending, and re-sequencing time to protect focus on the highest-leverage workIdentify and clear conflicts before they happen; strategically triage requests for the CEO's time against what actually matters and critically needs the CEO's approval.Prep the CEO ahead of every meeting, call, and appearance – background, topics, talking points, materials, slide packs, and logistics handled in advanceExternal Visibility: Speaking, Awards & MediaManage outreach and relationship pipelines for speaking events, awards, national recognition opportunities, and guest appearancesResearch, vet, and package opportunities (speaking, media, awards, community engagement) with clear recommendations so the CEO can decide fastCoordinate community engagement and external relationship-building on the CEO's behalf, representing the CEO's brand and voice accuratelyMaterials & CommunicationsBuild polished slide packs, board materials, and briefing documents that let the CEO walk into any room and any audience, fully preparedDraft and manage correspondence, follow-ups, and external communications on the CEO's behalf with a consistent, on-brand voiceTravel & LogisticsPlan and manage all travel logistics, itineraries, and contingencies, anticipating problems before they become the CEO's problemGatekeeping & Internal CoordinationAct as a gatekeeper and internal connector – triaging incoming requests from leadership and staff, routing what can be handled without the CEOAnticipate needs before they're asked – constantly scanning for what's coming and solving problems before they hit the CEO's deskMaintain absolute discretion with confidential, sensitive, and strategic informationWhat We OfferCompetitive salary based on experienceMedical, Dental, Life Insurance401K with company matching4 weeks accrued PTOEmployee discountsFast-paced environmentPurposeful mission for health and wellnessQualificationsExperience5+ years supporting a CEO, founder, or senior executive in a high-growth or fast-paced environmentProven ability to manage complex calendars, competing priorities, and last-minute changes without dropping a ballExperience coordinating external-facing opportunities – speaking engagements, media, awards, or partnerships – a strong plusStrong slide-deck and document-building skills (PowerPoint/Google Slides) with an eye for polish and clarityExcellent written and verbal communication; comfortable representing the CEO externallyHighly organized, detail-obsessed, and self-directed – you build your own systems rather than waiting to be toldA problem-solver's instinct: when something breaks, you fix it or find a path around it, fastUnquestionable discretion, loyalty, and sound judgment with confidential informationWillingness to flex hours and travel as needed to support the CEO's schedule