We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical. We are looking for someone who will help the CEO stay focused on taking the company to its next stage. We are NYC-based, working 80% remotely, with light travel in the New York and New Jersey metro area when needed. Silverlight Digital is a top 100 MM&M recipient and well known within the pharma industry. The ideal candidate is intensely organized, process-driven, and trusted with confidential matters, with a track record of anticipating the needs of a busy executive across both professional and personal priorities.
Own the CEO's calendar (professional and personal), including meetings, travel, and personal appointments, and follow through on all of the CEO's commitments, including team deadlines and deliverables Prepare correspondence, proposals, presentations, and reports, and draft and edit internal announcements and communications on behalf of the CEO Handle information requests, research, file management, and special projects for the CEO and the management team Maintain strict confidentiality on all business and personal matters
Company Operations Manage travel logistics for the entire company and plan company events and client meetings Liaise with employees, clients, and partners of Silverlight Digital, and identify and implement improvements to workflow and internal processes
Project manage statuses through Monday.Support the preparation of RFP responses and pitch materials, and work with the business development department to keep CRM records up to date Personal Support
Manage contractors and service providers for the CEO's two residences and support personal life management, including paying bills, deliveries and returns, research, and household purchases
2-5 years of experience as an Executive Assistant supporting a senior executive or busy professionals
Eager to learn about digital advertising and motivated by helping clients launch breakthrough treatments for their patients
Clear and concise communicator, both in writing and in person
follows through on commitments and keeps matters confidential
Proficient with Microsoft Office (Excel, PowerPoint, Word), SharePoint, OneDrive, Zoom, and Slack; Silverlight Digital is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or other fascinating characteristics that make us unique.
Executive Assistant to the CEO (80% remote) in yonkers at Unknown Company
- Typical pay
- $43,940–$69,668
For context, most administrative assistants earn between $43,940–$69,668 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as contract and able to be worked remotely.