Executive Assistant to Support COO at White Plains Mission Driven Firm

Executive AssistantOur client, one of the fastest-growing mission driven companies in White Plains, is seeking an exceptional Executive Assistant to support its Chief Operating Officer. Built around an innovative, people-first model, the organization is transforming the emergency veterinary care experience for pets, their families, and its employees alike. This is an Executive Assistant role supporting a busy senior executive within a dynamic, rapidly growing organization.

The EA will be responsible for managing the COO's day-to-day administrative needs, ensuring their time is used effectively, coordinating complex logistics, and keeping priorities organized and moving forward. The ideal candidate is polished, proactive, highly organized, and genuinely enjoys the Executive Assistant function. They will have strong judgment, exceptional attention to detail, and the ability to anticipate needs and operate independently while building strong relationships across the organization.

This role is based in White Plains, NY and requires 5 days/week onsite.Responsibilities:Provide comprehensive Executive Assistant support to the COO, ensuring seamless day-to-day organization and executionManage a complex and ever-changing calendar, coordinating internal and external meetings and proactively resolving scheduling conflictsPrioritize meeting requests and help ensure the COO's time remains aligned with key business prioritiesCoordinate domestic and occasional international travel, including flights, accommodations, ground transportation, itineraries, and last-minute changesPrepare and process expense reports accurately and efficientlyCoordinate meeting logistics and ensure the COO has the necessary information and materials ahead of meetingsTrack follow-ups, deadlines, and administrative priorities to ensure nothing falls through the cracksServe as a professional point of contact for internal and external stakeholdersBuild strong relationships across the organization and work closely with other Executive Assistants and members of the leadership teamAnticipate needs, proactively identify potential issues, and solve problems before they ariseHandle highly confidential and sensitive information with discretion and sound judgmentProvide light personal support as neededAssist with ad hoc administrative projects and special initiatives as neededMaintain flexibility outside of traditional business hours when business needs ariseRequirements:8+ years of Executive Assistant experience supporting a COO, CEO, President, Founder, or other C-suite/senior executiveExperience working within a fast-paced, high-growth organization strongly preferredExceptional calendar management, scheduling, travel coordination, and organizational skillsHighly proactive with the ability to anticipate needs and stay several steps aheadStrong judgment and ability to independently prioritize competing demandsExceptional attention to detail and follow-throughPolished, professional, and confident communicator with strong interpersonal skillsAbility to build trusted relationships across all levels of an organizationCalm and solutions-oriented when priorities shift or last-minute needs ariseHigh level of discretion when handling confidential informationTech-savvy and comfortable learning and utilizing new systems and toolsCollaborative, low-ego approach with a willingness to jump in wherever neededBachelor's degree preferredHours:Monday-Friday, 8:30am-5:30pm5 days/week onsite in White Plains, NYFlexibility outside of standard business hours as neededParking, train costs, or other commuting expenses can be covered for candidates commuting from Manhattan or surrounding areasSalary:Up to $150,000 base (DOE) + Discretionary bonus + Comprehensive benefits + 401(k) + Wellness benefits + Parking/commuter assistance