Executive Assistant to Chief Executive Officers

Investment bank in midtown NYC is hiring an Executive Assistant.

Interested in this role You can find all the relevant information in the description below.

This role is onsite 4 days and one day remote.

Key Responsibilities

• Calendar & Schedule Management: Manage and optimize the executive’s calendar, including appointments, meetings, and events, ensuring time is strategically allocated according to priorities.
• Travel Coordination: Plan and coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Meeting Management: Coordinate meetings from start to finish, including scheduling, conference room reservations, agendas, materials, and participant coordination. Track and follow up on action items to ensure timely completion.
• Expense Management: Manage and track executive expenses, prepare expense reports, and support budget preparation and tracking.
• Confidentiality & Discretion: Handle highly confidential and sensitive information with the utmost discretion, professionalism, and attention to privacy and security.
• Executive Liaison: Serve as a key point of contact between the executive and internal teams, clients, and external stakeholders. Communicate priorities and directives, coordinate follow-ups, and help ensure effective communication and alignment across teams.
• CRM Management: Maintain and update the CRM on a daily basis, ensuring accurate and timely records of management meetings, activities, and relevant information while providing visibility across the team.

Requirements:

• Experience working at a financial firm is a plus, but not a must.
• Bachelors degree preferred. xzgxqkn
• 3+ years experience in an administrative role.