HYPE10 is a fast-growing performance marketing agency that partners with leading consumer brands across paid media, creative, influencer marketing, and growth strategy.
We are a highly collaborative, fast-moving team focused on delivering exceptional work for our clients while continuing to build a best-in-class agency.
The Role
HYPE10 is seeking a highly organized, proactive, and resourceful Executive Assistant to work closely with the CEO.
This person will serve as a trusted partner to the CEO, helping manage their time, priorities, communications, and day-to-day responsibilities. The role will also support select office operations and administrative needs to help ensure the HYPE10 office runs smoothly.
The ideal candidate is comfortable working in a fast-paced environment, exercises strong judgment, and can anticipate needs before they arise.
This is a full-time, in-office position based in New York City. The Executive Assistant will be expected to work from the HYPE10 office five days per week. This is not a hybrid or remote role.
Responsibilities
Executive Support
- Manage a complex and frequently changing calendar, including internal meetings, client calls, sales conversations, interviews, and external commitments
- Prioritize scheduling requests based on urgency, business impact, and the CEO’s priorities
- Prepare the CEO for meetings by organizing agendas, background information, key documents, and follow-up items
- Monitor upcoming commitments and ensure the CEO is prepared for important meetings, deadlines, and decisions
- Coordinate travel arrangements, reservations, itineraries, and related logistics
- Assist with email organization, correspondence, and follow-ups as needed
- Handle sensitive and confidential information with professionalism and discretion
Communication and Follow-Through
- Track action items and commitments arising from meetings and conversations
- Follow up with internal team members and external partners to ensure deadlines and next steps are completed
- Draft and edit emails, meeting notes, presentations, and other communications
- Help the CEO maintain visibility into important company, client, and team priorities
- Serve as a reliable point of contact between the CEO and employees, clients, candidates, vendors, and other external stakeholders
Office Operations Support
- Help manage day-to-day office needs, including supplies, deliveries, vendors, and general organization
- Coordinate with building management and service providers as needed
- Help ensure conference rooms, common areas, and office resources are organized and ready for use
- Support the planning of team events, client visits, meetings, and office gatherings
- Assist with new-hire office setup, including equipment, supplies, and workspace preparation
- Identify and resolve minor office issues before they disrupt the team
Qualifications
- 2+ years of experience in an executive assistant, administrative, office operations, project coordination, or similar role
- Exceptional organizational and time-management skills
- Strong written and verbal communication skills
- High attention to detail and a demonstrated ability to follow through
- Ability to manage multiple priorities and adapt quickly when plans change
- Strong judgment and the ability to determine what requires immediate attention
- Proactive, resourceful, and comfortable solving problems independently
- Willingness to take ownership of both executive support and routine office needs
- Professional, polished, and able to communicate effectively with a wide range of stakeholders
- High level of discretion when handling confidential business and personal information
- Comfortable working directly with a CEO in a fast-paced, entrepreneurial environment
- Proficiency with Google Workspace, Slack, and other modern productivity tools
What Success Looks Like
- The CEO’s calendar and priorities are organized and well managed
- Important meetings, deadlines, and follow-ups do not fall through the cracks
- The CEO is consistently prepared with the information and materials they need
- The office is organized, well stocked, and operating smoothly
- Internal and external communication moves quickly and professionally
- Issues are anticipated and resolved before they become distractions
- The CEO is able to spend more time focused on company growth, clients, leadership, and strategic decision-making
Additional Information
Benefits: Health, Dental, and Vision Insurance. HSA/FSA. Unlimited PTO. 401k. Health and Wellness stipend.
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