Executive Assistant to the CEO, Global Manufacturing Firm, Essex County, Mass./Hybrid
A Global and innovative leader in manufacturing quality solutions for water usage is seeking an exceptional Executive Assistant to serve as a true “right hand” to the CEO. This is not a traditional administrative role, but a relational, and trust-based partnership designed to amplify the CEO’s effectiveness, clarity, and presence. The Executive Assistant will act as a stabilizing force, thoughtful gatekeeper, and intuitive collaborator, someone who understands not only what needs to be done, but how and when to do it in a way that respects people and priorities. The ideal candidate has at least 5 years of experience supporting a C‑Suite executive for a global publicly traded company. Experience working as a liaison to the Board of Directors highly desired. This is a hybrid role, in office Monday Tuesday Wednesday, remote Thursday/Friday. Of course, if something urgent needs to be addressed in the office the candidate must have the flexibility to come in.
About the Job
Trusted Partner & Strategic Support
- Act as a thought partner and sounding board, offering perspective, feedback, and quiet counsel when needed.
- Anticipate needs and proactively remove friction before issues arise.
- Prepare the CEO for meetings and conversations with context and background information; leverage AI to draft, summarize, analyze and prepare materials.
- Act as the liaison to the Board of Directors and prepare for quarterly meetings.
- Manage a complex and fluid calendar with an understanding of priorities and relationships.
- Protect the CEO’s time by thoughtfully filtering requests and creating space for strategic thinking.
- Coordinate domestic and international travel including detailed itineraries in multiple time zones.
Communication & Relationship Management
- Serve as a warm, professional liaison between the CEO and internal teams, partners, and external stakeholders.
- Draft and manage correspondence on the CEO and CFO’s behalf, ensuring tone, values, and intent are consistently reflected.
Information Flow & Follow‑Through
- Distill information into clear, actionable insights for the CEO, create and edit PowerPoint presentations.
- Track commitments, decisions, and follow‑ups to ensure momentum and accountability.
- Support special projects and initiatives that require coordination and thoughtful execution.
- Plan events, dinners; organize lunch brought in on a daily basis (free lunch); make sure snacks are replenished in the Executive kitchen.
About You
- At least 5 years of experience supporting busy C‑Suite executives, preferably in a global publicly traded firm.
- Strong written and verbal communication skills.
- High proficiency with Microsoft Office Suite.
- Up to date and use AI Tools for daily work to increase productivity and improve processes highly desired.
- Handle highly sensitive information with absolute discretion.
- High emotional intelligence and sound judgement.
- You thrive in ambiguity and are energized by anticipating needs rather than reacting to them.
- You value discretion, loyalty, and long‑term partnership.
- You are highly organized, detail‑oriented, and capable of managing multiple priorities without losing sight of the human element.
- You communicate with warmth, clarity, and confidence; you bring polish and presence, while remaining grounded and approachable with a “high touch” service and team mentality.
- Base Salary, Discretionary Bonus, Comprehensive Health Care Coverage