Executive Assistant to Chief Executive Officer

Position Summary

We are seeking an experienced, highly organized, and proactive Executive Assistant to the CEO to serve as a trusted partner, gatekeeper, and strategic administrative resource to the CEO. This individual will manage a complex and dynamic schedule, coordinate high-level meetings and travel, prepare briefing materials and correspondence, and help ensure the CEO is thoroughly prepared for internal and external engagements.

The ideal candidate brings experience supporting a senior executive in a fast-paced, high-profile environment and is comfortable interacting with senior business leaders, government officials, policymakers, board members, and other key stakeholders. Experience on Capitol Hill, government affairs, or a similarly fast-paced legislative or public policy environment is strongly preferred.

This role requires exceptional judgment, discretion, organizational awareness, and the ability to anticipate needs before they arise. The successful candidate will be equally comfortable managing the details of a constantly changing calendar and stepping back to understand the broader context of the CEO's priorities, relationships, and upcoming engagements.

Key Responsibilities

• Manage and maintain the CEO's complex and frequently changing calendar, including internal and external meetings, calls, appointments, events, and other commitments.
• Serve as a strategic gatekeeper, appropriately prioritizing competing requests based on urgency, organizational priorities, relationships, and the CEO's objectives.
• Anticipate scheduling conflicts and proactively develop solutions and alternatives.
• Prepare the CEO for meetings, events, calls, and external engagements by compiling concise briefing materials, background information, agendas, participant information, relevant correspondence, and key discussion points.
• Track commitments, decisions, and action items arising from meetings and ensure appropriate follow-up.
• Draft and edit emails, letters, memos, meeting notes, and other correspondence on behalf of the CEO.
• Manage incoming requests and communications, determining priority and appropriate next steps.
• Plan and manage detailed travel arrangements, including air travel, ground transportation, accommodations, itineraries, and related logistics.
• Prepare and process expense reports accurately and in a timely manner.
• Coordinate logistics and materials for Board of Directors and executive leadership meetings, including scheduling, agendas, meeting materials, and follow-up.
• Maintain records, meeting materials, and confidential executive documents in an organized and accessible manner.
• Assist with presentations, reports, special projects, and executive-level initiatives as needed.
• Manage the CEO's contacts, files, records, expenses, and other administrative requirements.
• Support special projects and organizational initiatives requiring coordination across multiple departments or external stakeholders.

Qualifications

• 3+ years of progressive Executive Assistant, Scheduler, or similar experience, preferably supporting a senior executive or senior government leader, or other high-level executive.
• Experience on Capitol Hill, public policy, or a similarly fast-paced legislative environment strongly preferred.
• Experience in a technology or SaaS company preferred.
• Demonstrated experience managing complex, high-volume executive calendars with frequently changing priorities.
• Exceptional written and verbal communication skills, including the ability to draft polished executive correspondence.
• Excellent organizational skills and extraordinary attention to detail.
• Ability to manage multiple competing priorities and remain calm, flexible, and solutions-oriented under pressure.
• Advanced proficiency with G-suite and Microsoft Office.
• Bachelor's degree preferred; equivalent relevant professional experience will also be considered.