Executive Assistant to CEO

Executive Assistant To The CEO (Confidential Search)A high-growth, mission-driven organization is seeking a high-caliber Executive Assistant to support its CEO. This is a high-urgency, high-visibility role for an experienced EA who can operate with minimal oversight and keep pace with an exceptionally fast-moving executive. The Executive Assistant will ensure the CEO is prepared, protected (confidentiality), and positioned to execute at the highest level.This position is on-site in Florida.

Relocation is available for the right candidate.The ideal candidate is:Highly intelligent with strong judgment and the ability to keep up with a fast-paced CEOExecution-focused with a strong bias for action and follow-throughTech-savvy and resourceful (independent problem-solver; able to learn systems quickly)Collaborative and humble; works effectively with peer administrative partners without "managing" themExceptionally discreet and diligent with confidential materials and sensitive informationHighly dependable, responsive, and available beyond standard hours when needed (CEO-level support)Calm under pressure, resilient, and comfortable with changing prioritiesMotivated by excellence and outcomes; does not require frequent praise/validationPrimary responsibilities include:CEO Support (Top Priority)Manage a complex, rapidly changing calendar; coordinate meeting logistics and priorities with CEO approval for key scheduling decisionsCoordinate extensive CEO travel (primarily private travel with some commercial), including ground transportation, itineraries, and contingency planningPrepare the CEO for meetings by assembling and printing materials/binders; ensure the CEO has what she needs before every meetingSupport travel-related expense processes and documentationBoard & Committee SupportServe as primary coordinator for quarterly Board of Directors meetings and committee meetings (e.g., Audit, Compensation, Governance)Manage logistics for board members, including travel, hotels, meals, materials distribution, and follow-upSupport quarterly in-person board meetings (primarily in Florida with occasional out-of-area locations)Partner with other administrative team members as needed for board retreats/events while remaining the lead coordinatorExecutive Team SupportAttend executive meetings (approximately twice per week) to take notes, track action items, and drive follow-upMaintain agendas, action plans, and coordination for leadership meeting deliverablesCoordinate with senior leaders primarily through their administrative partners as appropriateOperational ExpectationsHigh independence is required. The CEO will not provide extensive step-by-step guidance on tools or processes. The EA must proactively find answers and execute.A high sense of urgency is essential.

The CEO expects proactive planning (e.g., transportation and logistics are arranged without being explicitly reminded).Flexibility is required: occasional early mornings, late evenings, and responsiveness outside business hours may be necessary, especially around travel and board activity.Confidentiality & ProfessionalismMaintain strict confidentiality across CEO matters, executive topics, board communications, and sensitive documentsDemonstrate flawless discretion with printed materials, meeting notes, and confidential informationPresent a polished, professional image consistent with an executive-level environmentTools & TechnologyStrong proficiency with Microsoft Outlook and TeamsComfortable with PDF creation/editing and document handlingFamiliarity with travel and expense tools (e.g., Concur or similar) strongly preferredApp-savvy and able to quickly solve logistics needs independently (travel changes, transportation, etc.)Qualifications:Significant Executive Assistant experience supporting senior leadership; direct CEO support experience strongly preferred (and may be required for final consideration)Demonstrated ability to thrive in a high-pressure, fast-changing environmentExcellent written and verbal communication with a concise, solutions-first style (CEO communication is largely text-based)Bachelor's degree preferred; may be less important with extensive, relevant CEO-level experienceCompensation & Relocation:Competitive base salary depending on experience and fit (executive-level EA compensation)Bonus potential (performance-based)Relocation assistance available for qualified candidatesWork Location:On-site in Florida (no remote/hybrid)Candidate must be willing to relocate to Florida if not currently localBenefits of the Client:401K with matchHealth, Vision, Dental