Executive Assistant to CEO

Executive AssistantPremier institutional investment organization is seeking an experienced Executive Assistant to support the CEO in a fast-paced, highly confidential environment. Firm offers exceptional benefits: 100% employer paid Medical, Dental, and Vision plans, generous 8.5% employer retirement contribution, paid park, gym, 1 remote day per week plus 6 additional weeks throughout the year.ResponsibilitiesManage and coordinate the CEO's complex calendar, including meetings, appointments, travel, and executive priorities.Prepare and distribute the CEO's weekly schedule, ensuring all meeting materials and supporting documents are organized and readily available.Maintain the organization's annual executive calendar, tracking key meetings, events, deadlines, and strategic milestones.Compile and coordinate the CEO's weekend briefing book and other executive reference materials.Screen and route incoming calls, correspondence, inquiries, and speaking requests to the appropriate internal stakeholders.Draft, transcribe, and format executive notes, investment observations, meeting summaries, and correspondence.Anticipate executive needs by proactively identifying priorities, resolving issues, and ensuring timely follow-up.Build strong working relationships with executive assistants and senior leaders to facilitate seamless communication and cross-functional coordination.Provide on-site executive support during meetings, events, and business travel.Plan and coordinate company-wide events, including monthly All Hands meetings, the annual Town Hall, and the CEO's holiday dinner.Support Leadership Team meetings, Senior Management Offsites, Semi-Annual Reviews, Quarterly Business Reviews, and recurring executive one-on-one meetings.Research, coordinate, and book domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.Prepare travel authorizations and reconcile executive expense reports accurately and in a timely manner.Handle sensitive travel arrangements and executive preferences with the highest level of discretion and confidentiality.Prepare, print, and distribute monthly performance reports and other executive management reports.Maintain organized electronic and physical filing systems for the CEO's Office and executive records.Provide backup support for executive administrative staff to ensure continuity of operations.Handle confidential correspondence, personnel information, board materials, and other sensitive documents with professionalism and discretion.RequirementsMinimum of five years of executive-level administrative support, ideally within financial services, investments, or a professional corporate environmentDemonstrated experience planning and executing meetings, conferences, or corporate eventsAdvanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word)