Executive Assistant to CEO

Executive Assistant To Co-FoundersA growing company focused on delivering AI solutions and services (with a focus on data strategy, analysis and AWS cloud-native engineering expertise) is looking for an Executive Assistant to the two Co-Founders. The firm has been operating for 1.5 years and is backed by a venture capital firm. The office is in Menlo Park and currently has 10 employees and has a chill culture.

The role is in office 5 days a week.About the Job:Coordinate and prioritize meetings for the CO-FOUNDERSVet and prioritize the CO-FOUNDERS' emailsMaintain a busy calendar and prioritize on the CO-FOUNDERS' behalf and make sure the CO-FOUNDERS' day runs smoothlyAssist with recruiting: scheduling and tracking candidatesCompose and prepare confidential correspondencePrepare materials for meetings, internal and externalServe as the first point of contact for the executive officeCoordinate Board meetings, prepare materials for the meetings and follow up on action itemsCoordinate complex travel arrangements and create itinerariesProcess expense reportsManage the office: order supplies and meals, contact building management when neededSome off-hour availability requiredAbout You:Minimum of 4 years of experience supporting a c-level executiveBA/BS from a college or universityFluent in Google SuiteBackground working for a startup, technology, investment, consulting firm a plusStrong communication skills: written and verbalStrategic thinkerUnderstand the importance of confidentiality and trustDynamic and proactive comfortable in a fast-paced environmentPolished, professional demeanor and the gravitas to interact with high-level executivesOutstanding communication skillsSalary, Benefits (medical, dental vision), Parking, Paid Vacation Hours: 9am-5pm