Executive AssistantPlaneSmart! Aviation is a growing private aviation company (Part 91/135 flight operations) with a fast pace, high standards, and a "figure it out and make it better" culture. We're hiring an Executive Assistant to work directly with our Chief Executive—someone sharp, organized, and people-savvy who can help keep priorities moving, communication clean, and operations running smoothly.This is a great role for a senior or recent grad who wants real business exposure across departments including operations, accounting, sales, marketing, maintenance, etc.What You'll DoOwn the CEO's daily flow: calendar management, scheduling, reminders, prep materials, and follow-upsBe the connector: coordinate across departments (charter sales, flight ops, maintenance, accounting, HR/recruiting, and customer experience) to keep projects on trackTurn chaos into clarity: organize information, track action items, and make sure commitments don't vanish into the voidHelp run effective meetings: build agendas, capture notes, assign next steps, and push updates until things are doneSupport executive communication: draft emails, coordinate internal announcements, and keep stakeholders alignedHospitality & client support (when needed): assist with occasional VIP/client coordination—greeting, logistics, light event support, and making people feel taken care ofProcess improvement: identify friction points and help standardize workflows (templates, checklists, simple SOPs)What We're Looking ForBachelor's degree (4-year) in Business, Management, Marketing, Communications, Aviation Business, or similarAviation concentration is a plus (not required)Strong organization skills and attention to detail (you catch things before they become fires)Professional communication style—confident, friendly, and clearComfortable juggling multiple priorities and switching gears quicklyHigh discretion and good judgmentTech comfortable: Microsoft Office, Adobe Acrobat Pro, Cloud Based Data Storage and Information SystemsWillingness to learn aviation terms, how departments interact, and how decisions get executedTraits That Win HereYou're proactive: you don't wait to be told the obvious next stepYou're calm under pressure and don't take urgency personallyYou enjoy being the person who makes things work—smoothly and quietlyYou're curious about how a business runs (and you want real exposure, not "busywork")Work LocationOn-site in the Dallas–Fort Worth / Addison area (some flexibility depending on schedule and business needs)Why This Role Is DifferentYou'll work directly with the CEO, learn how the company operates across departments, and build a foundation in real-world business operations inside private aviation.