Executive AssistantMattamy Homes is the largest family-owned homebuilder in North America, with over 5 years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets – Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa and Tucson.What You'll DoProvide administrative support for the Mattamy Homes US COO and other executives including calendar management, flight and extensive travel arrangements, event and meeting coordination, presentations, and expense report management.Must present a professional image while answering phones, and handling visitors to the officeSolid experience supporting a senior executive and in keeping the office functioning including ordering, receiving, stocking and distribution of office supplies, coordinating equipment services, and building facilities.Assist in the preparation of financial reporting packages and presentations for Board Meetings, employee, and bondholder eventsPrepare ad hoc reports requested by other Departments, Division Leadership, US Corporate and Central Services (Canada Corporate)Compose correspondence on behalf of the COO as neededReceive, sort or forward incoming mail. Coordinate the pick-up and delivery of express mail services including FedEx, UPS, and USPSOther related administrative/clerical duties such as scanning, photocopying, filing, and creating business correspondencePerform other related duties as assignedWhat You Bring10+ years administrative experience required, previous support of a high-level executive preferredPrevious experience in managing a busy travel calendar and in setting up and managing meetings and eventsExceptional computer skills including advanced knowledge and proficiency with Microsoft Office (Outlook, Word, Excel, Visio, and PowerPoint)Strong project management skillsAbility to handle sensitive and confidential information and issues with tact and diplomacyAbility to maintain an organized system of tracking, monitoring and prioritizing tasks and projects.Must be reliable and able to work independently on assigned tasks as well as to accept direction on given assignments and proactively anticipate needsAbility to work well under pressure and meet deadlinesAble to juggle multiple tasks and priorities, quick-thinker, able to pivot and adjust as neededDetail oriented with ability to proof documents for accuracy and communicate detailed changesExcellent interpersonal, written, and verbal communication skillsMaintain a professional, and polished demeanorEnthusiastic and friendly, with a demonstrated client-service orientationStrong problem-solving orientation and analytical skillsBonus PointsBachelor's degree in Business or other related field preferredBe Yourself.
We Want It That Way.At Mattamy Homes, we're passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important aspects of the work we do to support our homebuyers, colleagues and communities.Our competitive compensation and full-time employee benefits package includes:3 weeks of company paid vacation + 1 week of company paid time off + 1 week of sick timeHealth, Dental and Vision InsuranceLife Insurance and Short/Long Term DisabilityFlex Spending, 401K with Company Matching and Tuition ReimbursementEntertainment Discounts, Employee Home Ownership Program and Company-wide Volunteer ProgramMattamy's MissionTo provide the best homeowner experienceMattamy's Core ValuesTeamworkCommitmentCommunitySustainabilityRecent RecognitionBest Places to Work in Charlotte for 2025, 2024, 2023, 2022, 2020, 2018 & 2017Best Places to Work in Jacksonville for 2025, 2023, 2022, 2016 & 2015Best Places to Work in Orlando for 2025, 2024, 2023, 2022, 2021, 2018, 2016 & 2013Best Places to Work in Phoenix for 2025, 2024, 2023, 2022 & 2021Best Places to Work in Raleigh for 2025, 2024, 2023, 2022 & 2021Best Places to Work in Southeast, FL for 2025, 2024, 2023Best Places to Work in Tampa Bay for 2025, 2024, 2023, 2022, 2021, 2020 & 2019A career with Mattamy Homes is a chance to join a team as solid as they come. We're an internationally recognized, privately owned homebuilder full of ambitious, talented and hardworking team members. Together we're making dreams come true with homes and communities designed for the way people live today, and that's a great feeling.
Our future is secured through strategic investments in land and communities, in both current and new markets, which offers ongoing learning, growth and opportunity for all of us. Redefining how we build with smarter technology and a deep commitment to sustainability is exciting and rewarding.Here, you will gain valuable experience through challenging and interesting projects. Recognized as an employer of choice, Mattamy ensures you will enjoy great benefits and an award-winning culture, because we take care of our own. On our team, we all have a role to play in building for the future.Mattamy Homes is an equal employment opportunity employer and does not discriminate on the basis of age, race, color, citizenship, religion, sex, national origin, disability or with respect to any other status protected under federal, state, and local laws or ordinances.
Equal access to programs, services, and employment is available to all persons.Qualified applicants will be contacted directly by the Talent Acquisition team.