Executive Assistant

Executive Administrative AssistantWith distribution centers nationwide, McNICHOLS is the leading and trusted supplier of metal products including perforated, grating, mesh, expanded, and designer metals. Our products are used in applications all around you, helping to shape architectural designs, entertainment venues, and more. Family-founded and customer obsessed, we have a purpose-driven team inspired to support our customers in building America.We have an opportunity for an Executive Administrative Assistant to join our HOLE team.

The position plays a central role in supporting the President and our corporate office. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. This position is located at our corporate headquarters overlooking the beautiful waters of Tampa Bay.Key ResponsibilitiesSchedule and prepare for internal meetings as well as meetings with vendors, customers, or business partnersCoordinate frequent business travel and proactively adjust itineraries around travel delaysScreen calls appropriately with excellent phone etiquetteMaintain and organize documents with attention to accuracy and confidentialityManage several work projects simultaneously: tracking due dates and following up to ensure timely completionPrepare, proofread, and format correspondence, documents, and dataAssist executive leadership with their personal travel, calendar, and eventsProvide general administrative support to corporate leadership, including copying, scanning, mailing, and document assemblyQualificationsMinimum 5 years of administrative experience required; experience in corporate office or professional office strongly preferred.Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) requiredExceptional organizational skills and attention to detailProven ability to multi-task and manage competing prioritiesExcellent verbal and written communication skillsAbility to handle sensitive and confidential information with absolute discretionAvailability outside of standard office hours to support travel changes or other time-sensitive tasksNotary Public or willingness to obtain the certificationAt McNICHOLS we reward our team with quarterly incentives, great health and wellness benefits, generous 401k matching, 15 days of PTO, as well as 100% company paid life insurance, disability, wellness, and financial health benefits.