Executive Assistant - Supply Chain Leadership

Executive Assistant - Supply Chain LeadershipThis is a high-impact, highly visible executive support role embedded within Western Digital's Global Procurement organization. You will serve as the operational backbone for two senior Vice Presidents — enabling them to move fast, stay organized, and lead effectively across a globally distributed supply chain organization. This role goes beyond traditional administrative support: you will be a trusted partner who anticipates needs, drives operational cadence, and acts as a force multiplier across the team.Key ResponsibilitiesExecutive Operations & Calendar ManagementOwn and manage complex, multi-time-zone calendars for two VPs — proactively resolving conflicts, prioritizing meetings, and protecting focused work timeCoordinate global travel (domestic and international), including logistics, visas, itineraries, and expense reconciliation in alignment with WD Travel PolicyPrepare briefing materials, pre-reads, and agendas for leadership reviews, staff meetings, and executive offsitesManage and reconcile T&E reports with accuracy and timeliness using Concur or equivalent WD-approved platformsStrategic Communication & CorrespondenceDraft, edit, and route executive communications — emails, memos, talking points, and announcements — with a high bar for clarity and toneSupport communication between the VPs and internal stakeholders (Finance, Legal, Engineering, Operations, HR) and external partners including suppliers and ODMsProactively manage VP inboxes, flag time-sensitive items, and own actions item follow-through—escalating only what requires executive attention.Maintain confidentiality of sensitive business information including supplier negotiations, pricing, and strategic roadmapsServe as a credible and professional representative of the VP office in all stakeholder interactions—internal and external.Meeting & Program CoordinationMaintain a forward-looking view of the leadership calendar to anticipate preparation needs—briefing, materials, and logistics — 2-4 weeks in advance.Lead end-to-end coordination of staff meetings, All Hands, QBRs (Quarterly Business Reviews), and Executive Business Reviews (EBRs), Supplier forums - including agenda design, logistics, AV/video conferencing setup, and follow-up trackingTrack action items and decisions from meetings; hold owners accountable to deadlinesCoordinate cross-functional working sessions with teams across APAC, EMEA, and Americas, navigating global time zones effectivelyOperational & Project SupportMaintain dashboards, org charts, distribution lists; ensure accuracy and timely updates across both VP organizations.Own the development, structure, and ongoing management of the team's SharePoint sites and OneDrive -- including site architecture, content auditing, file governance, and access controls.Support onboarding of new team members — system access, introductions, equipment coordination with ITSupport analytical workflows — compile data from multiple sources, and package into clean, executive-ready outputsTrack department budget, POs, and vendor invoices for internal purchases; coordinate with Finance for approvals and accrualsMaintain headcount tracking for both VP organizations; coordinate with HR and Finance on open roles, new hire status, and org updates.Review and proof all outgoing materials for accuracy, grammar, formatting, and tone before distributionMaintain a library of reusable slide templates, charts, and standard frameworks aligned to WD brand guidelinesPresentation & Document ExcellenceApply a strong editorial eye to presentations: fix structure, tighten messaging, improve visual hierarchy, and ensure data is displayed clearly and accuratelyBuild and refine executive-level PowerPoint presentations for C-suite reviews, Board prep, and supply chain leadership summits — including slide design, visual consistency, data storytelling, and message flowEnsure all materials produced by the team meet an executive-ready standard before distribution — owning quality control as a standard responsibility.Produce and maintain Excel workbooks for department budget tracking, headcount tracking, including use of pivot tables, VLOOKUP/XLOOKUP, conditional formatting, and chartsCulture & Team EngagementDrive team engagement activities, recognition programs, and milestone celebrationsPlan and execute team offsites, summits, and leadership workshops — including venue, budget management, agenda, and logisticsFoster an inclusive and connected team culture across a geographically distributed organizationPartnering with HR and leadership to support employee recognitions, team milestones, and morale initiatives across globally distributed workforce.Serve as a culture ambassador for the SC CoE and Direct Materials Procurement organizations—modeling inclusion, collaboration, and high standards in every interaction.QualificationsRequired7+ years of executive assistant or chief of staff-adjacent experience supporting VP-level or above in a technology, manufacturing, or supply chain environmentDemonstrated ability to support multiple executives simultaneously with competing prioritiesBasic Microsoft Excel proficiency — pivot tables, XLOOKUP, SUMIFS, dynamic charts, conditional formatting, and workbook structuring for executive reportingBasic Microsoft PowerPoint proficiency — ability to review, edit, and presentation polish for C-suite and Board-level audiencesProficiency across the full Microsoft 365 suite — Outlook, Teams, SharePoint, Excel, PowerPoint, OneNoteStrong written and verbal communication skills with executive-level polishProven track record of discretion and confidentiality in handling sensitive business, personnel, and commercial informationExperience coordinating across global time zones (APAC, EMEA, Americas)Self-directed — comfortable operating with minimal supervision in a fast-paced, ambiguous environmentPreferredExperience in a supply chain, procurement, or operations organizationFamiliarity with ERP, Concur systems, and SharePointPrior experience at a Fortune 500 technology or semiconductor companyCore CompetenciesAnticipation & Proactivity – Sees what's coming and resolves issues earlyJudgment & Autonomy – Makes sound decisions independentlyDiscretion & Professionalism – Handles sensitive information with trust and integrityExecutive Communication – Communicates clearly and effectively on behalf of leadershipOrganizational Excellence – Manages competing priorities with precision and follow-throughAdaptability – Shifts seamlessly across changing prioritiesFunctional StrengthsProcurement Acumen – Understands sourcing processes and supports teams effectivelySupplier Engagement – Manages supplier interactions with professionalism and awarenessProgram Coordination (CoE) – Runs governance cadence, tracks actions, and maintains key assetsRelationship Building – Builds trust across teams and stakeholders