Job Description
Job Description
Position Type: Full-time (target 40 hours/week; flexible as needed during deadlines; 9am - 5pm)
Reports To: Owner / Principal
Team Size Supported : 6-person interior design firm (studio-wide support)
Role Overview
The Executive Assistant + Studio Operations Manager is responsible for keeping the studio running smoothly day-to-day while supporting the Principal and Design/Leadership team with high-urgency coordination, documentation, and execution. This role blends executive calendar support, client-facing operations, team administration, and studio systems—ensuring the team can focus on design while the studio operates with clarity, accuracy, and professionalism.
This role is a key leadership support function and requires exceptional organization, follow-through, discretion, and the ability to manage multiple priorities without direct supervision.
Core Responsibilities
Executive & Principal Support
● Calendar & Travel Management: Oversee the Principal's calendar, appointments, and travel logistics, while aligning internal schedules across leadership and studio design teams.
● Executive Communications: Draft, format, and manage confidential or studio-wide communications and documents on behalf of the Principal.
● Meeting Preparation: Organize agendas, background materials, and pre-reads for key internal and client meetings to ensure leadership is fully prepared.
● Action Item Tracking: Capture post-meeting action items and follow up with responsible owners to ensure accountability and project momentum.
Studio Operations & Systems
● Daily Studio Oversight: Manage day-to-day office operations, including inventory and supply ordering, mail/inbox routing, equipment maintenance, and keeping the studio clean, organized, and audit-ready.
● Systems & Process Standardization: Establish and update studio operating procedures, checklists, and workflows to maintain operational consistency across teams.
● Onboarding & Training Logistics: Coordinate onboarding schedules, workspace setup, and internal training logistics for new hires and contractors.
Scheduling & Production Support
● Workflow & Milestone Planning: Coordinate schedules and non-design operational timelines to keep project milestones moving forward on time.
● Designer & Team Facilitation: Ensure designers have necessary forms, approvals, documentation, and project updates to work without friction.
● Operational Coordination: Organize meetings, design charrettes, client reviews, vendor visits, and delivery logistics.
Client / Vendor Coordination
● Vendor & Client Communication: Serve as a primary point of contact for external inquiries, ensuring prompt resolution or routing to the appropriate team member.
● Vendor & Compliance Administration: Collect, code, and verify project manager bills before submitting to accounting for
Job Description
Position Type: Full-time (target 40 hours/week; flexible as needed during deadlines; 9am - 5pm)
Reports To: Owner / Principal
Team Size Supported : 6-person interior design firm (studio-wide support)
Role Overview
The Executive Assistant + Studio Operations Manager is responsible for keeping the studio running smoothly day-to-day while supporting the Principal and Design/Leadership team with high-urgency coordination, documentation, and execution. This role blends executive calendar support, client-facing operations, team administration, and studio systems—ensuring the team can focus on design while the studio operates with clarity, accuracy, and professionalism.
This role is a key leadership support function and requires exceptional organization, follow-through, discretion, and the ability to manage multiple priorities without direct supervision.
Core Responsibilities
Executive & Principal Support
● Calendar & Travel Management: Oversee the Principal's calendar, appointments, and travel logistics, while aligning internal schedules across leadership and studio design teams.
● Executive Communications: Draft, format, and manage confidential or studio-wide communications and documents on behalf of the Principal.
● Meeting Preparation: Organize agendas, background materials, and pre-reads for key internal and client meetings to ensure leadership is fully prepared.
● Action Item Tracking: Capture post-meeting action items and follow up with responsible owners to ensure accountability and project momentum.
Studio Operations & Systems
● Daily Studio Oversight: Manage day-to-day office operations, including inventory and supply ordering, mail/inbox routing, equipment maintenance, and keeping the studio clean, organized, and audit-ready.
● Systems & Process Standardization: Establish and update studio operating procedures, checklists, and workflows to maintain operational consistency across teams.
● Onboarding & Training Logistics: Coordinate onboarding schedules, workspace setup, and internal training logistics for new hires and contractors.
Scheduling & Production Support
● Workflow & Milestone Planning: Coordinate schedules and non-design operational timelines to keep project milestones moving forward on time.
● Designer & Team Facilitation: Ensure designers have necessary forms, approvals, documentation, and project updates to work without friction.
● Operational Coordination: Organize meetings, design charrettes, client reviews, vendor visits, and delivery logistics.
Client / Vendor Coordination
● Vendor & Client Communication: Serve as a primary point of contact for external inquiries, ensuring prompt resolution or routing to the appropriate team member.
● Vendor & Compliance Administration: Collect, code, and verify project manager bills before submitting to accounting for
Executive Assistant + Studio Operations Manager in edwards at Unknown Company
- Typical pay
- $43,940–$69,668
For context, most administrative assistants earn between $43,940–$69,668 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as contract and onsite.