Executive Assistant

Our client, a financial services firm, is looking for an experienced Executive Assistant to provide administrative support. This is an excellent opportunity for a detail-oriented professional with 8+ years of experience supporting senior professionals in a fast-paced environment.

Responsibilities:

• Manage complex calendars and coordinate meetings for a team of approximately 8 professionals.
• Arrange domestic and international travel, including itineraries.
• Process expenses and assist with expense reporting.
• Coordinate meetings, conference calls, and other scheduling requests in a fast-paced environment.
• Track compliance requirements, deadlines, and other administrative deliverables.
• Proactively manage frequent scheduling changes, including booking, rescheduling, and rearranging meetings throughout the day.
• Provide general administrative support to ensure the team operates efficiently.
• Maintain a high level of professionalism, discretion, and attention to detail when handling confidential information.

Qualifications:

• 8+ years of administrative or executive support experience, ideally within financial services or a similarly fast-paced professional environment.
• Experience supporting multiple senior-level professionals or a team of approximately 8–10 individuals.
• Strong calendar management, travel coordination, and expense processing skills.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with Workday, Concur, or comparable expense management systems; must be comfortable learning new platforms.
• Exceptional organizational skills and the ability to prioritize competing requests.
• Strong communication skills, sound judgment, and a proactive, solutions-oriented approach.