Executive Assistant

Our client is looking to hire an experienced Executive Assistant to serve as a trusted partner to their leadership team and help support the continued growth and efficiency of our organization.

Ensure all your application information is up to date and in order before applying for this opportunity.

Position Summary

This newly created role is an excellent opportunity for a driven, organized, and proactive professional who enjoys wearing multiple hats and being an integral part of a small, high-performing team.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

Required

• 5+ years of Executive Assistant, Senior Administrative Assistant, or comparable experience
• Strong calendar management and scheduling experience supporting executives
• Exceptional organizational and multitasking skills
• Excellent written and verbal communication abilities
• High level of professionalism and discretion
• Advanced proficiency with Microsoft Office Suite, Outlook, and Teams
• Strong attention to detail and follow-through

Preferred Personal Attributes

The ideal candidate is:

• Energetic, positive, and professional
• Highly organized and process-oriented
• Proactive and resourceful
• Comfortable working independently with minimal supervision
• Adaptable and capable of handling changing priorities
• Interested in building a long-term career within a stable organization
• A team player who thrives in a small-office environment

Work Environment

• 100% onsite in Scottsdale, Arizona
• Monday through Friday schedule
• Typical hours are approximately xhqgsiq 7:30 AM to 4:00/4:30 PM
• Minimal after-hours demands
• Collaborative, professional, and family-oriented culture
• Small team environment with direct access to ownership and leadership

Benefits

• Health insurance reimbursement program
• Paid Time Off
• Office closure between Christmas and New Year's
• Retirement contribution program
• Discretionary bonus opportunity

This is an exceptional opportunity for an Executive Assistant who values stability, meaningful work, and long-term growth within a highly respected family office.