Executive Assistant

Our client is looking to hire an experienced Executive Assistant to serve as a trusted partner to their leadership team and help support the continued growth and efficiency of our organization.

Position Summary

This newly created role is an excellent opportunity for a driven, organized, and proactive professional who enjoys wearing multiple hats and being an integral part of a small, high-performing team.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives

Qualifications

Required

• 5+ years of Executive Assistant, Senior Administrative Assistant, or comparable experience
• Strong calendar management and scheduling experience supporting executives
• Exceptional organizational and multitasking skills
• Excellent written and verbal communication abilities
• High level of professionalism and discretion
• Advanced proficiency with Microsoft Office Suite, Outlook, and Teams
• Strong attention to detail and follow-through

Preferred Personal Attributes

The ideal candidate is:

• Energetic, positive, and professional
• Highly organized and process-oriented
• Proactive and resourceful
• Comfortable working independently with minimal supervision
• Adaptable and capable of handling changing priorities
• Interested in building a long-term career within a stable organization
• A team player who thrives in a small-office environment

Work Environment

• 100% onsite in Scottsdale, Arizona
• Monday through Friday schedule
• Typical hours are approximately 7:30 AM to 4:00/4:30 PM
• Minimal after-hours demands
• Collaborative, professional, and family-oriented culture
• Small team environment with direct access to ownership and leadership

Benefits

• Health insurance reimbursement program
• Paid Time Off
• Office closure between Christmas and New Year's
• Retirement contribution program
• Discretionary bonus opportunity

This is an exceptional opportunity for an Executive Assistant who values stability, meaningful work, and long-term growth within a highly respected family office.