Job Description
Job Description
We are looking for an Executive Assistant to provide high-level administrative support to leadership in San Jose, California. This Long-term Contract position focuses on keeping executive schedules organized, coordinating complex travel plans, and ensuring meetings run smoothly. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment.
Responsibilities:
- Manage executive calendars by scheduling appointments, adjusting priorities, and resolving conflicts to support daily operations.
- Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.
- Coordinate travel logistics and update plans quickly when schedules, meetings, or reservations change.
- Organize executive meetings by preparing agendas, confirming attendance, reserving meeting space, and handling related logistics.
- Serve as a key administrative partner to leadership by anticipating needs and helping maintain efficient workflows.
- Track important dates, appointments, and follow-up items to ensure commitments are completed on time.- Demonstrated experience supporting executives or senior leaders in an administrative capacity.
- Strong ability to manage complex calendars with accuracy and discretion.
- Experience booking and coordinating travel arrangements for business purposes.
- Skilled in organizing executive meetings and handling related scheduling details.
- Excellent communication skills with a detail-oriented and service-oriented approach.
- Proven ability to manage multiple tasks, adapt to changing priorities, and maintain attention to detail.
Job Description
We are looking for an Executive Assistant to provide high-level administrative support to leadership in San Jose, California. This Long-term Contract position focuses on keeping executive schedules organized, coordinating complex travel plans, and ensuring meetings run smoothly. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment.
Responsibilities:
- Manage executive calendars by scheduling appointments, adjusting priorities, and resolving conflicts to support daily operations.
- Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.
- Coordinate travel logistics and update plans quickly when schedules, meetings, or reservations change.
- Organize executive meetings by preparing agendas, confirming attendance, reserving meeting space, and handling related logistics.
- Serve as a key administrative partner to leadership by anticipating needs and helping maintain efficient workflows.
- Track important dates, appointments, and follow-up items to ensure commitments are completed on time.- Demonstrated experience supporting executives or senior leaders in an administrative capacity.
- Strong ability to manage complex calendars with accuracy and discretion.
- Experience booking and coordinating travel arrangements for business purposes.
- Skilled in organizing executive meetings and handling related scheduling details.
- Excellent communication skills with a detail-oriented and service-oriented approach.
- Proven ability to manage multiple tasks, adapt to changing priorities, and maintain attention to detail.
Executive Assistant in san jose at Unknown Company
- Typical pay
- $43,940–$69,668
For context, most administrative assistants earn between $43,940–$69,668 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as contract and onsite.