Executive Assistant

Executive Assistant – Commercial Vice Presidents

Location: San Jose, CAFull‑time, on‑site role

Responsibilities

• Manage complex calendars and schedule internal and external meetings with judgment and discretion.
• Coordinate logistics for customer meetings, conferences, and events; assist in preparing presentations, briefings, reports, and meeting materials.
• Arrange domestic and international travel, ensuring maximum time efficiency.
• Interact with C‑level executives and Board members to coordinate committee meetings and other business‑critical interactions.
• Manage external visitors including customers and investors.
• Handle business details of a highly confidential and critical nature.
• Manage department purchases on company credit card and reconcile monthly spending.
• Provide backup support for other members of the administrative team.
• Resolve time‑sensitive issues with precision, demonstrating strong organizational, written, and verbal communication skills.

Skills & Experience

• Excellent multi‑tasking and prioritization skills.
• Clear, concise speaking and writing, and the ability to ask for clarification and guidance to ensure deliverables are met on time.
• Deep knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint), videoconferencing tools, and quick learning of new technologies.
• Familiarity with MS SharePoint, MS Teams, Oracle, ADP, and Workday is an advantage.
• Project‑management skills; ability to balance several work streams.
• Independent problem resolution and decision‑making confidence.
• Strong interpersonal skills, good judgment, exceptional ethical standards, empathy, sense of humor, and the ability to work with diverse personalities.
• Reliability and accessibility during normal office hours and when required outside those hours.
• Team player with compassionate and excellent people skills.

Education & Experience

Minimum 10 years of Executive Assistant experience supporting Vice‑Presidents, preferably in a Sales/Marketing environment. College degree preferred.

Salary Range

$104,200.00 – $149,800.00