Executive Assistant - Remote
Location: Washington D.C., District of Columbia, United States.
Job Description Overview
This position provides administrative/clerical support for Group, Senior & Executive leadership and is also responsible for all Office Services.
Essential Duties and Responsibilities
- Provides administrative support/assistance to Group, Senior & Executive leadership as assigned, including, but not limited to, the following:
- Performs word processing and transcription support including letters, memos and other correspondence by preparing, drafting, writing and editing related documents.
- Serves as a contact point, answering and receiving phone calls, sorting and directing incoming/outgoing correspondence, and interacting and communicating with other departments, business units, managers, officers, physicians, Medical Directors, and representatives from client hospitals.
- Performs office and file management functions by coordinating and handling information.
- Coordinates with TH Corp Travel Office travel arrangements and accommodations.
- Assists with maintenance of calendar, coordination of appointments, meetings and conference calls.
- Manages expense reports and timesheets.
- Coordinates, arranges, performs special projects or services as directed.
- Coordinates setup of meeting rooms and catering needs as directed.
- Provides telephone receptionist duties on a regularly scheduled basis.
- Provides administrative support/assistance to Medical Directors at client hospitals as needed.
- Serves as the administrative liaison to the Regional office, assisting with regional projects as needed.
- Organizes and coordinates various company events such as Employee Appreciation Day, holiday luncheons, Group town halls, etc., orders holiday/special occasion gifts, and posts monthly birthdays.
- Updates, maintains and distributes the Region telephone directory.
- Other duties as assigned.
- Participates as a professional, responsible, cooperative administrative team member.
Qualifications
- Two years of college or equivalent education preferred.
- Three (3) to five (5) years of related administrative experience, preferably in an executive management capacity.
- Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint; e‑mail and Internet research.
- Excellent interpersonal skills; professional demeanor with ability to interact with executive management.
- Ability to handle multiple tasks and deadlines.
- Ability to handle confidential information.
- Ability to adapt to change.
- Good problem‑solving/decision‑making skills.
- Ability to work proactively.
- Ability to provide acknowledgment and follow up on tasks accordingly.
- Excellent communication skills (verbal and written, with emphasis on grammatical skills).
- Excellent organizational and time‑management skills.
- Ability to support multiple persons with minimal direction/supervision.
- Ability to work in a team‑oriented environment.