Executive Assistant

Executive Assistant – Boutique Family Office

Location: Midtown Manhattan, NYC | 5 Days Onsite

Compensation: $85,000–$100,000 Base + Discretionary Bonus

Hours: Monday–Friday, 9:30am–5:30pm

About the Opportunity

An established, privately held family office with investments spanning real estate, media, and other industries is seeking a polished, proactive, and personable Executive Assistant to join its close-knit New York City team.

This is a fantastic opportunity to work alongside senior leadership in a sophisticated yet welcoming environment. The firm offers the stability of an established investment organization with the variety and entrepreneurial spirit of a smaller business.

Supporting three senior executives, this role offers an exciting blend of traditional executive assistance, office coordination, and exposure to broader business operations. The ideal candidate is someone who enjoys wearing multiple hats, takes pride in keeping things running smoothly, and is eager to learn and grow within a dynamic organization.

Key Responsibilities

• Provide executive support to the Head of Investments, CFO, and General Counsel, with a primary focus on the Head of Investments.
• Manage calendars, coordinate meetings, and handle domestic and international travel arrangements.
• Prepare and process expense reports and assist with general administrative needs.
• Help coordinate meetings, conference room preparation, and occasional office lunches or events.
• Assist with light office coordination, including supplies, vendors, and maintaining an organized, professional workspace.
• Support occasional HR, accounting, and cross-functional administrative projects.
• Work collaboratively with colleagues across the firm to ensure seamless day-to-day operations.
• Take initiative on special projects and adapt to evolving business needs.

Who We're Looking For

• Ideally 2–4 years of experience in an Executive Assistant, Administrative Assistant, or similar support role.
• Polished, professional, and confident interacting with senior executives and external stakeholders.
• Warm, upbeat, and personable, with a positive, team-oriented attitude.
• Highly organized, detail-oriented, and able to manage competing priorities.
• Proactive, resourceful, and comfortable taking ownership of responsibilities.
• Flexible and eager to learn new systems, processes, and areas of the business.
• Strong communication skills, discretion, and sound judgment.
• Open to candidates from a variety of industry backgrounds; prior family office or financial services experience is not required.

The firm offers an exceptional benefits package and a strong commitment to work-life balance, including:

• Comprehensive medical, dental, and vision coverage, including a fully employer-paid healthcare plan option for employees and their families.
• 401(k) with employer contribution
• 20 days of PTO, plus additional company holidays.
• Seasonal remote flexibility, including the final two weeks of summer and the week between Christmas and New Year's.
• Complimentary gym membership
• $25 daily lunch stipend for in-office days.
• Predictable working hours with minimal after-hours expectations.

Why This Opportunity Stands Out

This is an excellent opportunity for an Executive Assistant looking to join a stable, well-established organization that genuinely values its employees.

You'll enjoy a professional, collegial atmosphere, direct exposure to senior decision-makers, and the opportunity to expand your skill set beyond traditional administrative responsibilities—all while benefiting from an unusually attractive compensation package and work-life balance.

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