Executive Assistant

Want to be the person who makes an entire office run? A well-established investment firm is seeking an Executive Assistant to serve as the heartbeat of its NYC office. You’ll be a trusted partner to a small, high-caliber team of executives and work closely with another Administrative Assistant to ensure the office is running smoothly.

Check below to see if you have what is needed for this opportunity, and if so, make an application asap.

This is a role for someone who loves being busy, takes pride in a flawlessly run day, and gets energy from keeping people happy and things moving.

This role is on-site five days per week, but offers remote periods throughout the year.

Salary: $120-150k + bonus

Duties:

• Cover the front desk, manage vendors, order supplies and equipment, coordinate with building management, and set up workstations for new hires
• Manage complex calendars for three executives and an investment analyst, set up meetings, and make sure everything is prepared in advance
• Make sure itineraries are on the calendar, and every logistical detail is covered
• Greet visitors, escort them to conference rooms, and make sure every guest feels well looked after
• Own firm-wide events like holiday gatherings, offsites, happy hours, client and investor events, and all-hands meetings, from venue and catering to budgets, invitations, and day-of logistics
• Develop strong relationships with the analysts and office staff, and take the initiative to boost team morale

Qualifications:

• Bachelor’s degree
• 2-4+ years of experience as an Executive Assistant, xhqgsiq Office Manager, or in a similar role supporting a team (financial services experience is a plus)
• Sharp attention to detail and exceptional organizational skills
• The ability to juggle high-volume scheduling, logistics, and communication with ease
• A proactive mindset: you anticipate needs before they’re voiced and prioritize well in a fast-paced setting
• Outstanding interpersonal and communication skills
• Genuine interest in building relationships and stepping up when something needs doing