Executive Assistant

Executive Assistant – Floater

Location: Midtown Manhattan, NY

Employment Type: Temporary / Temp-to-Perm

Pay Rate: $50–$70 per hour

Schedule: Monday–Thursday in-office; Friday work from home

Hours: 9:00 AM – 6:00 PM

Position Overview

A leading financial services firm in Midtown Manhattan is seeking a polished, proactive, and highly organized Executive Assistant to join its administrative team in a floater capacity. This individual will provide flexible administrative support to multiple Partners, primarily supporting 2–3 junior team members, while collaborating closely with other Executive Assistants to ensure seamless day-to-day operations.

The ideal candidate has experience working in a fast-paced, high-performance environment, demonstrates exceptional attention to detail, and can quickly adapt to changing priorities. Financial services experience is preferred, but candidates from other demanding, fast-paced industries will also be considered.

Key Responsibilities

· Provide comprehensive administrative support to multiple Partners and junior team members.

· Serve as a floater, stepping in to support different executives and teams as business needs change.

· Manage complex calendars, schedule meetings, and coordinate appointments.

· Arrange domestic and international travel, including preparing itineraries and processing expenses through Concur.

· Coordinate meetings, conference calls, and other business-related activities.

· Prepare, edit, and format correspondence, presentations, and other business documents.

· Submit and reconcile expense reports, ensuring accuracy and timely processing.

· Partner with other Executive Assistants to provide coverage and maintain efficient administrative operations.

· Handle confidential information with discretion and professionalism.

· Anticipate needs, manage competing priorities, and respond effectively in a fast-paced environment.

Qualifications

· Previous experience as an Executive Assistant, ideally supporting senior executives, Partners, or multiple team members.

· Financial services experience strongly preferred; candidates from other fast-paced professional environments are encouraged to apply.

· Proficiency in Concur is required.

· Strong calendar management, travel coordination, and expense reporting skills.

· Excellent organizational, communication, and interpersonal skills.

· Ability to multitask, prioritize effectively, and adapt quickly to changing demands.

· A proactive, service-oriented mindset with exceptional attention to detail.

· Professional demeanor and the ability to work collaboratively with a team of Executive Assistants.

Work Arrangement

This position follows a hybrid schedule, with four days per week in the Midtown Manhattan office and remote work on Fridays. The role offers an opportunity to join a collaborative administrative team in a dynamic financial services environment, with the potential to transition from temporary to permanent employment.