Executive Assistant

Job Title: Executive Assistant

Location: San Francisco Peninsula

Salary Range: $140,000-$150,000

Hours: 8:00 AM–5:00 PM

A top leading financial services company is seeking an experienced Executive Assistant to support one senior partner and two principals. This role requires discretion, strong judgment, and the ability to manage complex, shifting priorities in a fast-paced environment.

Key Responsibilities:

Calendar Management & Scheduling

• Manage high-volume, complex calendars with strategic prioritization.
• Coordinate internal and external meetings while liaising with multiple assistants amid frequent schedule changes.

Travel & Expense Coordination

• Arrange domestic and international travel, ensuring seamless logistics.
• Prepare and process accurate expense reports in a timely manner.

Executive Support & Meeting Preparation

• Ensure executives are fully prepared for meetings by organizing materials and documentation in advance.
• Anticipate needs and proactively address scheduling or preparation gaps.

Administrative Operations & Project Support

• Maintain accurate contacts and manage confidential files with a high level of discretion.
• Provide backup administrative coverage and support ad hoc projects as needed.
• Opportunity for occasional remote work flexibility when the supported principal is traveling or out of town.

Qualifications:

• 8–15 years of executive assistant or administrative experience, ideally within private equity, investment management, or financial services.
• Bachelor’s degree strongly preferred.
• High proficiency in Microsoft Office Suite.
• Strong organizational skills with exceptional attention to detail.
• Ability to support multiple senior professionals in a fast-paced environment.
• Professional, proactive, and trusted team player with sound judgment.

Please submit your resume for consideration!

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