Executive Assistant

Investment firm seeks an Executive Administrative Assistant to support a team of busy executives. Must have 2-3 years of experience working in professional services, including calendar management, travel and expense management.

Is this the role you are looking for If so read on for more details, and make sure to apply today.

Hybrid schedule: 4 days onsite, 1 day remote

Salary range: 90k - 105k base plus bonus

Hours: 9am - 5pm

Executive Administrative Assistant Key Responsibilities & Duties

• Manage complex calendars and schedules for multiple team members, ensuring efficiency and accuracy.
• Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.
• Prepare and submit expense reports using tools such as Concur, ensuring compliance with company policies.
• Assist with meeting preparation, including agenda creation, document distribution, and logistics coordination.
• Collaborate with other administrative professionals to ensure seamless office operations and mutual support.
• Provide proactive support to a team of advisors, adapting to their dynamic and travel-intensive schedules.
• Handle confidential information with discretion and professionalism.
• Support occasional paid overtime tasks, ensuring timely completion of urgent responsibilities.

Executive Administrative Assistant Job Requirements

• Bachelor's degree preferred.
• Minimum of 2 years of administrative experience, with 3 years preferred.
• Proficiency in calendar management, travel coordination, and expense reporting.
• Experience with Concur or similar expense management tools is advantageous.
• Comfortable supporting multiple team members in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively in a hybrid work setting. xhqgsiq
• Legal administrative experience is a plus but not mandatory.