Executive Assistant

Executive AssistantAs our Executive Assistant, you'll be the backbone of our Senior Leadership Team and Board of Directors. You're a proactive problem-solver who anticipates needs, keeps the organization running smoothly, and ensures our leaders can focus on their mission-critical work.This role is equal parts high-touch administrative support and strategic coordination. You'll manage calendars, prepare board materials, facilitate planning processes, and handle the details that keep a mission-driven organization moving forward with confidence.Your mission: Enhance our Senior Leadership Team's productivity, efficiency, and effectiveness through proactive administrative and logistical support, while managing governance for our Board of Directors.What You'll DoAdministrative SupportManage calendars for Senior Leaders and coordinate internal and external meetingsCode expense receipts into Bill.com and handle financial logisticsArrange travel and conference registrationsAnticipate needs and solve problems before they ariseProvide responsive support that requires minimal follow-upStrategic ProjectsSupport Senior Leadership communications by tracking action items, drafting emails, and creating slide decksFacilitate our yearly strategic planning process—gathering updates, synthesizing new goals, and ensuring alignment across teamsCollaborate with marketing and senior leadership to keep ambitious projects on trackBoard GovernancePrepare materials, agendas, packets, and minutes for Board meetings and subcommitteesManage the organization's BoardEffect platform—posting meetings, maintaining documents, issuing votesCoordinate Board onboarding and offboarding, including orientation materials and access managementCollect signatures, circulate documents, and coordinate remote votes on resolutionsMaintain comprehensive Board and leadership documentation (membership records, resolutions, organizational documents)What We're Looking ForWho You AreSelf-starter.

You're energetic, solution-oriented, and thrive working independently with little supervisionDetail-oriented. Highly organized with meticulous attention to accuracy and completenessExceptional communicator. Clear and professional in writing and conversation; able to maintain confidentialityResponsive and resourceful.

You anticipate needs, exceed expectations, and love solving problemsFlexible and adaptable. You adjust quickly to changing priorities and handle complexity with easeHigh standards. You expect your work to be nothing short of the bestGreat listener.

You connect easily with staff, understand different viewpoints, and collaborate effectivelyExpected OutcomesYou'll know you're successful when:Senior Leaders spend minimal time on logistics and administration—confident it's handled accuratelyBoard and subcommittee meetings run productively, with all materials and logistics handled seamlesslyBoard packets, agendas, and minutes are complete, accurate, and delivered on schedule before every meetingRequirementsBachelor's degree (required)Prior experience supporting executive leadership and Board governance (strongly preferred)Advanced proficiency in Microsoft 365 applications: Outlook, Teams, OneDrive, SharePoint, Word, Excel, PowerPointFamiliarity with Asana, calendaring tools, and AI note-taking applicationsWork Schedule & RequirementsAbility to travel as neededAvailability to work flexible hours, including evenings or weekends, as needed.Primarily sedentary work, with occasional lifting of up to 20 poundsHomewise is an Equal Opportunity Employer committed to creating an inclusive workplace where all employees and applicants are treated with dignity and respect.