Executive Assistant

Executive AssistantThe Executive Assistant serves as a strategic partner to the Chief of Staff, enabling focus on high-impact priorities by managing communication, coordination, and execution across leadership initiatives. This role goes beyond traditional administrative support. The Executive Assistant acts as an extension of the Chief of Staff, ensuring that priorities are clearly translated into action, deadlines are met, and cross-functional initiatives move forward with discipline.

The Executive Assistant will work closely with the Chief of Staff on sensitive and high-visibility matters across HR, Finance, Operations, Marketing, and executive leadership. This role requires sound judgment, strong business awareness, and the ability to operate with a high degree of discretion and trust. This position reports directly to the Chief of Staff.Responsibilities: Executive & Strategic SupportManage and prioritize the Chief of Staff's time, ensuring focus is placed on the highest-impact workAct as a gatekeeper by filtering, redirecting, and prioritizing requests and communicationsTrack key initiatives and ensure deadlines and commitments are met across teamsDraft and manage internal and external communications on behalf of the Chief of StaffOwn calendar management, resolving conflicts and prioritizing effectivelyCoordinate meetings, prepare materials, and ensure clear outcomes and follow-up actionsAnticipate needs and proactively address gaps without requiring directionCross-Functional CoordinationServe as a central point of coordination across HR, Finance, Marketing, and Operations initiativesPartner with department leads to gather updates, surface risks, and maintain alignmentSupport execution of company-wide prioritiesProject & Initiative ManagementSupport high-impact projects led by the Chief of Staff, ensuring timelines, stakeholders, and deliverables are clearly managedIdentify gaps, bottlenecks, and risks, and proactively escalate or resolve issuesMaintain visibility into ongoing initiatives and provide regular status updatesConfidential & Sensitive WorkHandle highly sensitive information including employee matters, financial data, and leadership discussions with strict confidentialityExercise strong professional judgment in managing communications and information flowAct as a trusted partner in situations requiring discretion and sound decision-makingRequired Skills & Qualifications4-6 years of experience supporting executive leadershipBachelor's degree required (Business administration or related field)Strong organizational and prioritization skills with the ability to manage multiple high-impact workstreamsDemonstrated ability to operate with discretion and handle confidential informationStrong written and verbal communication skills, with the ability to represent leadership effectivelyHigh attention to detail with a bias toward execution and follow-throughAbility to anticipate needs and operate proactively without constant directionExperience working cross-functionally in a fast-paced environmentWork EnvironmentCompetitive salary, as well as employer, contributed health benefitsHybrid work schedule401k contributionAccess to a Company cell phone planA seat on an energetic team that collaborates and pushes each other to be betterA fast-paced but cooperative environment with endless potential for growthCelebration events for team and Company successes throughout the yearFlexible work from home options available.We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.