Executive Assistant

Executive AssistantWe are looking for a highly organized, dependable, and motivated Personal Assistant to the Owner who can help manage both the day-to-day demands of the owner and some operational tasks of multiple businesses. Our primary business operates 24 hours a day, 7 days a week, and the owner is actively involved in operations, customers, employees, job sites, vendors, travel, meetings, and business development. We need someone who understands that while there will be normal working hours, situations will occasionally come up early in the morning, at night, or on weekends that require attention. Our office is located in Paoli/Malvern area and this is where the position is based but some travel is required as well as daily errands in the area.

Some responsibilities will include:Managing the owner's schedule, calendar, meetings, appointments, and remindersHelping prioritize what needs the owner's attention and what can be handled by someone elseAnswering and making phone callsMonitoring and responding to emails and messagesCoordinating with employees, managers, customers, vendors, and business partnersHelping schedule jobs, meetings, travel, conferences, and appointmentsFollowing up with people to make sure tasks actually get completedPreparing paperwork, documents, spreadsheets, reports, and other administrative itemsKeeping track of deadlines, commitments, outstanding items, and follow-upsAssisting with invoices, estimates, receipts, purchasing, and other basic business administrationHelping coordinate company events, meetings, training, and travelRunning occasional business and personal errandsVisiting offices, warehouses, vendors, partners, and job sites when necessaryHelping solve problems as they come up instead of simply passing everything to the ownerLearning how the businesses operate so you can increasingly handle responsibilities independentlyHelping organize both business and personal obligations when they overlapHandling confidential business and personal information professionallyOver time, you should be able to recognize problems, know who to contact, follow up with the right people, and get things handled without needing step-by-step instructions. Our business operates 24/7, and emergencies and schedule changes don't always happen between 9:00 AM and 5:00 PM. This means this position requires someone who understands that occasional after-hours communication is part of the job. There may be situations where an important call, text, schedule change, customer issue, employee issue, or emergency needs attention outside normal working hours.

We need someone who is comfortable with that environment and understands the responsibility that comes with working directly with the owner of a 24/7 operation.What We're Looking For You should be:Extremely organizedReliable and punctualComfortable working directly with a business ownerGood at communicating with different personalitiesConfident on the phoneProfessional with customers and business partnersAble to handle pressure without becoming overwhelmedComfortable with constantly changing prioritiesAble to keep confidential information confidentialTech-savvy and comfortable learning new softwareGood with email, calendars, spreadsheets, documents, and basic office technologyWilling to travel locally and occasionally out of townComfortable visiting active job sites and working around a service/construction environmentSomeone who takes initiative instead of constantly waiting to be told what to doThis position has the potential to grow significantly. The goal is for the person in this role to become an important part of the company and take on more responsibility as they learn the operation and as the owner buys more locations throughout the country.Flexible work from home options available.Compensation: $60,000.00 - $80,000.00 per yearChoose a Rewarding Career with DUCTZDUCTZ is a trusted HVAC cleaning company serving customers across the nation. With locations spanning from coast-to-coast, we clean and restore HVAC systems and improve indoor air quality.What We DoAt DUCTZ, we pride ourselves on providing high-quality indoor air system cleaning to families and businesses across the country. Not only do our residential air duct cleaning services keep HVAC systems in optimal condition, it also improves the quality of the air in our customer's homes and commercial properties.This franchise is independently owned and operated by a franchisee.

Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Ductz International Corporate.