Executive Assistant - Psychiatry

Executive AssistantDistrict Medical Group (DMG) is a nonprofit, integrated multi-specialty medical group in Phoenix, Arizona with a reputation for outstanding leadership, innovation, and dedication to the patients and communities we serve.DMG employs over 750 members, including Physicians, Advance Practice Providers, independent contractors, executives, and administrative staff to provide services across all major medical specialties and subspecialties. We are proud of the commitment to patient care, education, research, and community health services the organization has supported for over 30 years.DMG Offers the Complete ExperienceBy upholding a supportive work environment through employee appreciation, collaboration, mentoring, and growth opportunity, DMG has retained countless long-tenured staff and welcomes new knowledge and initiatives. The organization offers a benefits package that includes competitive compensation and attractive health and company benefits, highlighted below.Medical, Dental, Vision, and many additional ancillary benefits EFFECTIVE DAY ONE401(k) contribution options, with employer match up to 6%Access to Retirement AdvisorsEmployer-paid DisabilityA Health Savings Account option with employer contributionFlexible Spending Account options, including Dependent Care FSARich Wellness Program and EAP, at no cost to the employeeFitness location membershipsPet care discount programGenerous PTO allocation, increasing after 3 years10 paid HolidaysUp to 40 hours Paid Sick Time annuallyThe Executive Assistant is responsible for a variety of office administration duties in support of the Outpatient Psychiatry services and programs within the Division of Psychiatry.This is a full-time position, Monday through Friday.

Flexibility of hours and/or days may be needed, determined by business need.Receive and respond in a professional and timely manner to incoming inquiries, communications, department and staff needs, and requests.Provide general administrative support to the Psychiatry Medical Director, including arrangement of meetings, physician schedules (and changes), intra-department communications, routine reports, and ad hoc projects.Assist the department physicians with various administrative needs including time reporting, schedule changes, intra-department communications, miscellaneous paperwork completion, needs for office supplies, assistance with computer applications, and ad hoc projects as directed by the Outpatient Medical Director, Psychiatry Chair, or Department Administrator.Maintain an organized filing system, faxing, mailing, copying, and data entry as needed to support Department's administrative functions and compliance needs.Maintain the office environment in a manner that projects orderliness and consideration of visitors and staff within the Department;Timely notification, gathering, and submission of Time Reports, and any other provider documents that may be needed by the Division Chair, DMG or Valleywise.Greet visitors to the Department and guide appropriate access to personnel and work areas.Actively participate in and facilitate timely, clear and respectful communications with other departments within the Psychiatry Division.Maintain the Outpatient Psychiatry facilities' clinic and call coverage schedules the Psychiatry Division's scheduling software.Assess and assist with new provider's "orientation" experience, ensuring all needs are met, introductions are made, and documents/resources are provided.Follow-up with the new provider on a regular basis as necessary to ensure that he/she does not have any unanswered questions or needs.Be a liaison for the respective medical directors or other designated leaders within Psychiatry as well as with DMG's Corporate Business Office personnel.Maintain and update schedules for the non-Valleywise clinic locations or services.Other duties as assigned.Knowledge, Skills, and AbilitiesExhibit computer proficiency in Microsoft Office Suite (Ex: Word, Excel, and Outlook).Uphold and maintain confidentiality, in accordance with federal and state law, company policy, and the role being performed.Understanding of and maintaining compliance with HIPAA laws and regulations.Maintain compliance with DMG policies and procedures.Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards.Education:High School Diploma or equivalent.Bachelor's degree preferred.Experience:3+ years' experience in an administrative support role with progressive administrative responsibility