Executive Assistant

Executive AssistantPortsmouth, NH (Corporate)Optima Dermatology is a high-growth, provider-first dermatology group. We have 25 locations (and growing!) across New Hampshire, Maine, Massachusetts, Indiana and Ohio. Our headquarters is in Portsmouth, NH.Position Details:We are looking for an experienced Executive Assistant to perform a wide range of administrative, coordination, and research tasks in support of Optima's five-member executive team.

This is a full-time position based in Portsmouth, NH.Key Responsibilities:Manage complex calendars and scheduling across five-member executive teamCoordinate, prepare, and organize leadership retreatsMake travel and accommodation arrangementsManage expense and receipt classification for the executive team in RampAssist with coordination and tracking of company eventsConduct recurring and ad hoc research projects to support market intelligence, competitive analysis, and business developmentInput, maintenance, and reporting of contacts/records in the company's CRMAct as an office manager by keeping up with office supply inventoryGreet planned visitors/meeting attendees at the corporate HQ. Organize food and drink accommodations for the meeting, if applicableTriage and respond to miscellaneous requests from key stakeholdersQualifications:3+ years as an Executive AssistantTechnologically savvyExperience with Project Management systems, CRM (Salesforce), Asana, and other applicationsExcellent MS Office skills (Outlook, Word, Excel, PowerPoint)Excellent, highly professional written and verbal communication skillsOutstanding organizational and time management skills, with demonstrated ability to prioritize across multiple senior stakeholdersProactive problem-solver who anticipates issues, follows through to closure, and operates with minimal supervisionMust be able to complete tasks with accuracy and attention to detailAbility to effectively present information to senior managementDiscretion and confidentialityThis role is based in Portsmouth, NH. Hybrid with majority in-office presence.