Executive Assistant

Executive AssistantYour work days are brighter here.We're obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we're shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you'll feel it.

Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We're in this together, tackling big challenges with bold ideas and genuine care.

We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you'll do meaningful work with Workmates who've got your back. In return, we'll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in you for the long haul.

So, if you want to inspire a brighter work day for everyone, including yourself, you've found a match in Workday, and we hope to be a match for you too.About the RoleAs an Executive Assistant on the US Field Sales team, you will support 3 Vice Presidents of Field Sales, keeping their schedules, travel, and day-to-day operations running smoothly so they can focus on leading the business. This role is central to the team's effectiveness, acting as a trusted partner who anticipates needs and handles details with care.Executive SupportProactively manage and anticipate the executive's daily needs, including complex calendar management (e.g., managing daily schedules for multiple Vice Presidents), meeting confirmations, and ad-hoc requests, acting as a strategic partner to keep the executive ahead of their schedule and commitments.Process expense reports, while monitoring and forecasting spend against budget and advising accordingly.Build trusting, collaborative relationships with executives' customers, team members, and external contacts.Communication & CollaborationServe as a key point of contact, prioritizing and managing communication with employees at all levels, other executives, and external partners.Draft and prepare professional correspondence, presentations, internal communications, and other documentation on behalf of executives.Provide informed advice and recommendations to executives on ongoing projects and events.Travel & LogisticsPlan and book seamless domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations.Problem-solve non-routine travel issues with a keen awareness of time zones and global complexities, advising executives on options to deliver a thoughtfully planned, VIP experience.Project & Event CoordinationTrack and drive completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met.Publish meeting agendas, take and distribute notes, and follow up on resulting action items.Plan and orchestrate department events and meetings with general direction, including budget, logistics, venue selection, catering, resource planning, and attendee invitations, ensuring a VIP-level experience.Proactive PartnershipAct as a forward-thinking problem solver who takes initiative with minimal direction, anticipating upcoming needs and acting on the executive's behalf to ensure a smooth, efficient workflow at all times.About YouBasic Qualifications5+ years of experience in executive support and/or project coordination, supporting multiple senior-level executives5+ years of experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint, and SlackOther QualificationsSkilled in Calendar Management, coordinating schedules across multiple executives and resolving conflicts to keep each day running smoothlyExcellent Communication skills, adapting your style across different audiences and mediums to keep executives, teams, and partners alignedExperienced in maintaining Confidentiality, handling sensitive information with care and discretionSkilled in Event Planning, managing the logistics, budget, and vendor coordination needed to deliver a polished experienceSkilled in Prioritization, evaluating competing requests and resources to focus on what matters mostExperienced in Travel Management, planning and coordinating travel while managing budgets and vendor relationships