Executive Assistant

Position Summary:

Saltech Systems is seeking a highly organized, proactive, and professional Executive Assistant for the CEO to provide administrative, organizational, and day-to-day support to the CEO.

This position will work closely with the CEO to help manage schedules, communications, meetings, documents, follow-ups, and administrative responsibilities. The ideal candidate is dependable, detail-oriented, professional, and able to anticipate needs before they become issues. The Executive Assistant will serve as a trusted administrative partner to the President while helping ensure that priorities, meetings, projects, and follow-up items remain organized and on track.

About Saltech Systems:

At Saltech Systems, our mission is to help small businesses win by turning smart technology into real-world results. We provide AI Solutions, Custom Development, Digital Marketing, Managed IT, and Web Marketing to empower small businesses to grow, scale, and succeed. Our team operates with a set of core values that guide everything we do: accountability, integrity, aligned, partnership, innovation, and results.

Objectives:

• Managed and Maintain President’s Calendar, Appointments, Meetings, and Schedule
• Coordinator and Schedule Internal and External Meetings
• Monitor and Follow Up on Outstanding Tasks, Requests, and Commitments
• Assist with Preparing Reports, Presentations, Spreadsheets, and Other Documents
• Conduct Research and Gather Information as Requested
• Help Ensure Important Deadlines and Commitments Aren’t Overlooked
• Manage Office and Administrative Needs and Tasks
• Handle Incoming Calls, Emails, and General Correspondence
• Support Special Projects and Initiatives as Needed
• Receive, Sort, and Distribute Mail and Delivers
• Keep a Clean and Tidy Office

Competencies:

• Ability to Manage Schedules, Documents, Priorities, and Multiple Responsibilities
• Clear, Professional, and Timely Communication with Internal and External Contacts
• Takes Ownership of Assignments and Follows Through to Completion
• Handles Sensitive Executive and Company Information with Discretion
• Identifies What Needs to Be Done and Acts
• Effectively Prioritizes Completing Deadlines and Responsivities

Education & Experience:

• High School Diploma Required
• Associate or Bachelor’s Degree Preferred
• Previous Administrative Experience is Preferred, Not Required
• Recent College Graduates Are Encouraged to Apply

Benefits:

• Health Insurance
• Dental Insurance
• Short – Term Disability
• Long – Term Disability
• Worker’s Compensation
• Retirement Plan
• Life Insurance
• Paid Time Off
• Eight Paid Holidays
• Bereavement Leave

*** this is fully in person in our Plano office ***