Executive Assistant

Executive AssistantPittsburg State University is accepting applications for an Executive Assistant in the department of General Counsel & Institutional Compliance that is responsible for serving as the Records Custodian and providing administrative support to the Office of General Counsel & Institutional Compliance with varied, autonomous daily duties and responsibilities. This role ensures compliance with the Kansas Open Records Act and corresponding laws while maintaining accuracy, confidentiality, and efficiency in legal and administrative processes.Duties and ResponsibilitiesOpen Records Custodian Duties – 45%Acts as liaison between the public and the organization for record accessProcesses and responds to public records requests in compliance with state lawReviews, redacts, and prepares documents for release while ensuring confidentiality and legal complianceMaintains and organizes physical and electronic records systemsTracks request deadlines and ensures timely responseEstablishes points of contact with key university departments to collect responsive documentsCollaborates with university records holders to estimate any fees associated with compiling the records; invoices external requestor for the feeAssists with the development of records management, records repository, and records retention best practices for the universityAdministrative Specialist Duties – 45%Assists General Counsel and Institutional Compliance with document, policy, and training preparation and managementProvides general administrative support (scheduling, data entry, litigation-hold tracking, contract tracking, etc.)Drafts and sends official correspondence related to legal mattersAssists with General Counsel and Institutional Compliance committee preparation and managementOrganizes and maintains confidential files, both physical and electronicSupports and coordinates audits, compliance reviews, and internal investigations as neededAssists with General Counsel and Institutional Compliance website revisions and training coordinationAssists with Policy Library revisions, archives, and required policy review requirementsImplements and refines procedures and workflows to enhance office efficienciesEnsures confidentiality and data security standards are upheldOther Duties – 10%Other duties as assigned including but not limited to assistance with the Office of the President and the President's DivisionEducation and ExperienceRequired Education and Experience - Time of HireAssociate's degree in legal studies, public administration, business, or related fieldTwo or more years of experience in records management, legal administration or public institution administrative workStrong attention to detailProficient in Microsoft OfficeCandidates must hold an associate's degree in legal studies, public administration, business, or related field. This degree requirement ensures candidates possess the advanced theoretical knowledge, highly specialized methodologies, and critical problem-solving skills fundamental to this work.

These competencies are typically developed and rigorously validated only through the comprehensive curriculum and intensive experiential experience inherent in a formal degree program.Preferred Education and ExperienceBachelor's degree in legal studies, public administration, business, or related fieldKnowledge of public records lawsScreening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background and sex offender check.Salary Range: $22.50 - $23.00 hourlyJob Type: UnclassifiedAppointment Duration: 12 monthsWork Schedule: Full Time, Monday – Friday, 8:00 AM – 4:30 PMApplication Documents Required*:ResumeCover LetterNames and Contact Details for three (3) Professional ReferencesTranscript*Consolidate into two documents to upload.Open Until Filled with a first consideration date of July 15th, 2026.Search Committee Chair: Cindy Johnson, Sponsorship is not available for this position.PSU will only accept applications submitted through this process.Pittsburg State University is an Equal Opportunity Employer. We are committed to providing a respectful and supportive environment for all employees.