Job Description
Job Description
We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership located in the Greater Philadelphia Region. This long-term contract position is ideal for a highly organized individual who can manage competing priorities, maintain seamless executive operations, and foster strong coordination across teams. The Executive Assistant role combines executive-level administrative support with project coordination to help leadership stay focused, informed, and prepared.
Here's how you'll contribute each day
- Oversee complex executive calendars, aligning appointments, internal discussions, and external commitments to support effective time management.
- Organize leadership and board meetings by preparing schedules, coordinating logistics, assembling materials, and tracking follow-up items.
- Manage travel planning from start to finish, including itineraries, reservations, schedule adjustments, and related arrangements for executives.
- Serve as a central point of communication by screening inquiries, drafting correspondence, and ensuring timely information flow between leadership and stakeholders.
- Provide administrative and operational support for executive office activities to help maintain efficient day-to-day functions.
- Coordinate strategic projects across departments, monitoring timelines, priorities, deliverables, and budgets to support successful execution.
- Partner with internal staff and external contacts to keep initiatives moving forward and resolve issues that may affect progress.
- Prepare reports, presentations, and briefing materials that equip executives for meetings, decisions, and organizational discussions.
Other requirements for the Executive Assistant position include and are not limited to:
- Demonstrated experience supporting senior executives in a high-level administrative capacity.
- Strong background in calendar management, meeting coordination, and executive scheduling.
- Proven ability to arrange and manage business travel with a high degree of accuracy.
- Experience supporting executive meetings, including preparation of agendas, materials, and follow-up actions.
- Excellent written and verbal communication skills with the ability to interact effectively across all levels of an organization.
- Strong organizational and project coordination abilities, with attention to deadlines, details, and shifting priorities.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Proficiency in standard office and administrative tools used for scheduling, communication, and document preparation.
Interested candidates should reach out to Tori Gill at and reference JO#
Job Description
We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership located in the Greater Philadelphia Region. This long-term contract position is ideal for a highly organized individual who can manage competing priorities, maintain seamless executive operations, and foster strong coordination across teams. The Executive Assistant role combines executive-level administrative support with project coordination to help leadership stay focused, informed, and prepared.
Here's how you'll contribute each day
- Oversee complex executive calendars, aligning appointments, internal discussions, and external commitments to support effective time management.
- Organize leadership and board meetings by preparing schedules, coordinating logistics, assembling materials, and tracking follow-up items.
- Manage travel planning from start to finish, including itineraries, reservations, schedule adjustments, and related arrangements for executives.
- Serve as a central point of communication by screening inquiries, drafting correspondence, and ensuring timely information flow between leadership and stakeholders.
- Provide administrative and operational support for executive office activities to help maintain efficient day-to-day functions.
- Coordinate strategic projects across departments, monitoring timelines, priorities, deliverables, and budgets to support successful execution.
- Partner with internal staff and external contacts to keep initiatives moving forward and resolve issues that may affect progress.
- Prepare reports, presentations, and briefing materials that equip executives for meetings, decisions, and organizational discussions.
Other requirements for the Executive Assistant position include and are not limited to:
- Demonstrated experience supporting senior executives in a high-level administrative capacity.
- Strong background in calendar management, meeting coordination, and executive scheduling.
- Proven ability to arrange and manage business travel with a high degree of accuracy.
- Experience supporting executive meetings, including preparation of agendas, materials, and follow-up actions.
- Excellent written and verbal communication skills with the ability to interact effectively across all levels of an organization.
- Strong organizational and project coordination abilities, with attention to deadlines, details, and shifting priorities.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Proficiency in standard office and administrative tools used for scheduling, communication, and document preparation.
Interested candidates should reach out to Tori Gill at and reference JO#
Executive Assistant in philadelphia at Unknown Company
- Typical pay
- $43,940–$69,668
For context, most administrative assistants earn between $43,940–$69,668 a year according to Bureau of Labor Statistics wage data. What this particular role pays is set by the employer — check the description above.
This position is listed as contract and onsite.