Executive Assistant/ Personal Assistant

Executive Assistant/ Personal Assistant

• Full executive calendar management — protect time, prioritize, reschedule proactively
• Handle correspondence, meeting prep, agendas, follow-ups, and deadlines
• Assist with operational projects across multiple entities
• Track invoices, payables, expenses, renewals, and recurring obligations
• Light bookkeeping support (QuickBooks/Acumatica familiarity preferred)
• Manage working relationships with vendors, professional partners, and civic organizations
• Help manage involvement in philanthropic, nonprofit, and charity initiatives
• Prepare presentations, reports, and communications on behalf of the executive
• Serve as primary organizer and coordinator of home needs
• Oversee all house vendors (maintenance, landscaping, cleaners, repairs)
• Manage deliveries (FedEx, UPS, Amazon) and returns
• Schedule home appointments: repairs, service, insurance reviews, warranties, etc.
• Run personal errands, grocery runs, and shopping as needed
• Source and manage vendors for organization projects (garage, pantry, rooms)
• Help maintain an orderly household calendar (appointments, school, events)
• Assist spouse with task lists, scheduling, and project follow-through without inserting into email streams
• Send daily reporting + tomorrow’s plan, clearly and concisely
• Support event and party planning — get best pricing, maximize value
• Handle community service scheduling and follow-through
• Book domestic and international travel
• Coordinate lodging, vehicles, reservations, excursions, and budgets
• Support family and office remotely when travelers are out of state

Requirements

• Dependable, accountable, and reliable
• Persistent — doesn’t drop balls or wait for reminders
• Holds high standards and maintains professionalism
• Proactive, organized, builder of structure
• Unafraid to call out issues or make suggestions respectfully
• Base salary up to 120k plus full benefits.