Executive Assistant / Personal Assistant / Office ...

JRN 2621 A Private Individual is seeking an experienced Executive Assistant to provide dedicated, day-to-day support in a fast-paced environment. This is a traditional EA role with a strong emphasis on complex calendar management, scheduling, communication, follow-up, and ensuring the principal's day runs seamlessly.

This is a long-term opportunity for someone who is personable, polished, adaptable, and comfortable working closely with a small team.

Responsibilities Own and manage a highly complex and dynamic calendar, including meetings, events, travel, and invitations Stay closely attuned to the principal's movements and proactively anticipate scheduling needs and changes Coordinate meeting logistics, transportation, restaurant reservations, and other day-to-day details Draft correspondence, memos, thank-you notes, and other communications on the principal's behalf Manage gifting, acknowledgments, donations, and other special requests Assist with travel logistics and schedule adjustments Maintain absolute confidentiality around sensitive personal, business, and organizational information Serve as a calm, solutions-oriented point of contact and ensure nothing falls through the cracks

Ideal Candidate

7+ years of experience as an EA

Exceptional calendar management and organizational skills

Highly discreet with sound judgment and a proven ability to handle sensitive information

Warm, engaging, and personable while maintaining a polished executive presence

Strong listener who takes direction and feedback well

Urgent and proactive mindset; knows when to move quickly without creating unnecessary noise

Solution-oriented and able to operate effectively in ambiguity

Compensation: $150k DOE + Full benefits Location: Phoenix; Open to Relocation Schedule: Onsite, M-F