Executive Assistant / Operations Manager

Executive Assistant / Operations Manager Location: Schedule: Part-Time | 20–25 Hours per Week Growth Potential: Opportunity to expand into a full-time position

A boutique luxury event planning and design firm based in Greenwich, CT is seeking a highly organized, proactive, and resourceful Executive Assistant / Operations Manager to work closely with its Founder. This is an exciting opportunity to join a dynamic, creative team and play an integral role in supporting both executive-level priorities and day-to-day business operations. This individual will serve as a trusted right hand to the Founder, helping streamline operations, manage competing priorities, and ensure seamless execution across a variety of high-profile events and projects. Provide comprehensive executive and operational support to the Founder, including complex calendar management, scheduling, correspondence, and prioritization of daily activities. Oversee day-to-day administrative functions, ensuring efficient workflows and seamless business operations. Coordinate event logistics, timelines, vendor communications, and behind-the-scenes details for luxury events and productions. Serve as a professional point of contact for clients, vendors, and external partners, maintaining the highest level of service and discretion. Assist with the development of client presentations, proposals, and creative materials using Canva. Track project deadlines, deliverables, and follow-ups to ensure timely execution. Anticipate potential challenges, proactively identify solutions, and manage shifting priorities with confidence. Partner closely with the Founder on special projects and evolving business needs. Previous experience in executive support, operations, event planning, luxury hospitality, or a similarly high-touch, client-facing environment. Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously. Proficiency in Canva , along with strong technical skills and familiarity with Google Workspace and Microsoft Outlook. A creative mindset, positive attitude, and genuine enthusiasm for working in a collaborative, entrepreneurial setting. Experience within luxury events, hospitality, entertainment, fashion, public relations, production, or travel is highly desirable.

This position will begin on a part-time basis, approximately 20–25 hours per week , with flexibility around scheduling for the right candidate. The role is primarily in-person in Greenwich, CT, with some flexibility as business needs allow. This is an excellent opportunity for a driven, creative, and highly capable professional looking to make a meaningful impact within a growing luxury events business.

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