Executive Assistant, Office of the CEO

Executive Assistant to the Chief of Staff to the CEOThe Office of the CEO is a highly collaborative, fast-moving team at the center of the organization, working closely with senior leaders and cross-functional partners to help drive key business priorities forward. Supporting the Chief of Staff to the CEO, you'll be part of a team that values organization, discretion, sound judgment, and a proactive approach to moving the needle within the organization.We are seeking a highly organized, proactive, and adaptable Executive Assistant to provide high-level administrative support to the Chief of Staff to the CEO.This is a dynamic role that requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities across executives with evolving business needs. The ideal candidate is someone who thrives in a fast-paced environment, maintains confidentiality, and demonstrates initiative and good judgment.Five days a week in our midtown Manhattan office is required.You Will:Manage complex calendars, including scheduling internal and external meetings, across time zonesCoordinate domestic and international travel arrangements and prepare detailed itinerariesProcess expense reports, purchase orders, and invoices in a timely mannerPrepare meeting agendas, take notes, and follow up on action itemsAssist with business operations functions such as document organization and communications planningAct as a liaison between leaders and internal/external stakeholdersPrioritize tasks and allocate time effectively between executivesAssist with presentation creation, report formatting, and internal communicationsMaintain and organize documents, files, and business recordsCoordinate team events, off-sites, and virtual/in-person meetingsSupport onboarding of new team members or vendorsYou Have:5-7+ years of experience supporting senior-level executives, preferably in a global organizationExceptional organizational, time management, and multitasking skillsStrong written and verbal communication skillsProficiency in Google Suite (Docs, Sheets, Slides, Drive, Gmail, Calendar), and familiarity with tools like Zoom, Concur, and SlackProven ability to handle sensitive information with discretion and maintain confidentialityProactive and resourceful with a strong sense of ownership and follow-throughOur BenefitsComprehensive Healthcare PlansPaid Time OffRetirement PlansComprehensive Medical, Dental and Vision Insurance PlansEducation BenefitsPaid Maternity and Paternity LeaveFamily Care BenefitsCommuter Transit ProgramSubscription DiscountsEmployee Referral ProgramEqual Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.

EEO/Disabled/VetsReasonable AccommodationWe are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.Business Area: Dow Jones - OCEOJob Category: Administration, Facilities & SecretarialUnion Status: Non-Union roleBase Pay Range: $110,000.00 - $140,000.00We're committed to offering competitive and flexible compensation to attract top talent.

This pay range reflects our good faith estimate for the role and may vary based on a candidate's experience, skills, location, and other relevant factors.For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.