Executive Assistant / Office Manager

Executive Assistant To Chief Operating OfficerServes as Executive Assistant to Chief Operating Officer of dynamic high growth software company in Oxford, MS. In addition, serves as the Office Manager at the Company's headquarters.

Skills Communication and Organization: Excellent proactive verbal and written communication skills, including the ability to listen and accurately respond to requests and guidance given. Frequent contact with executive management. Expected to handle multiple tasks simultaneously. Resourcefulness: The ability to take the initiative and be mindfully thinking "a few steps ahead" to anticipate what might be needed by the executives. Critical thinker: The ability to think strategically in a fast-paced environment to manage the many different moving parts of the role. High performer: This role is best suited for someone who is willing to go the extra mile, has a drive and a passion for being of service and producing great results, able to listen keenly to what's being asked of them and feedback, and to operate at a high level of integrity.Job ResponsibilitiesDaily Office OperationsRestocking and organizing shared office supplies and common areasManaging the experience of anyone coming into the office, including:Overseeing and owning the reception areaGreeting visitorsDirecting them to the correct person or locationServing as the point of contact for vendors and deliveriesReceiving, sorting, and distributing mail and packages directly to employeesMonitoring overall readiness of the office throughout the dayFacilities & Maintenance CoordinationCoordinating scheduled maintenance and inspectionsCommunicating directly with maintenance, janitorial, and building vendorsTracking required services and identifying issues that need attentionInitiating corrective action when problems ariseOffice Supplies, Equipment & Pantry ManagementMonitoring supply levels and restocking before shortages occurMaintaining organization of supply storage and shared equipment areasCoordinating printer readiness, paper supply, and service needsOrdering pantry items based on usage and obtaining required approvalsMeeting, Event & Workspace SupportPreparing meeting rooms with appropriate setup and materialsCoordinating catering and logistical needsEnsuring spaces are returned to standard condition after meetingsMaintaining overall readiness of conference rooms and shared spacesTaking minutes for internal meetings when requestedVendor Coordination & Expense DocumentationMaintaining receipts for office-related purchasesSubmitting invoices and documentation to accountingCollecting vendor paperwork (e.g., W-9s) as neededTracking payments to completionTravel, Reservations & Logistical ArrangementsBooking flights, hotels, and transportation as requestedCoordinating restaurant and venue reservationsHandling logistical details to ensure accuracy and coverageSales, Marketing & Event SupportCompleting conference and event registrationsTracking deadlines and confirmationsCoordinating materials and printing as requestedEducation Bachelors in Business Administration or related field.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.