Executive Assistant / Office Manager

We are recruiting on behalf of a prestigious financial services firm seeking a polished, proactive, and highly organized Executive Assistant / Office Manager to join their growing team in New York City. This opportunity is open to local candidates only; applicants must currently reside in the New York City area.

This is an excellent opportunity for an experienced EA/OM who enjoys a fast-paced, collaborative environment and takes pride in keeping both executives and office operations running smoothly. The ideal candidate will be highly organized, adaptable, and comfortable balancing executive support with hands-on office management.

Key Responsibilities

• Executive Support: Manage complex calendars, scheduling, meeting coordination, and day-to-day administrative needs.
• Travel Management: Coordinate domestic and international travel arrangements and related logistics.
• Office Management: Oversee the day-to-day operations of a small office, ensuring the workplace remains organized, efficient, and welcoming.
• Events: Coordinate office events, meetings, and gatherings, managing logistics from planning through execution.
• Stakeholder Coordination: Collaborate with internal and external stakeholders to ensure priorities and projects move forward seamlessly.
• Administrative Support: Assist with a variety of operational and administrative projects as needed.

What We Are Looking For

• Experience: 4+ years of experience in an Executive Assistant, Office Manager, EA/OM, in finance is a must.
• Organization: Exceptional organizational skills with strong attention to detail and follow-through.
• Multitasking: Ability to manage multiple priorities in a fast-paced environment.
• Professionalism: Polished, proactive, and comfortable interacting with senior executives and stakeholders.
• Ownership: Resourceful and able to independently identify needs and keep things moving.
• Communication: Strong written and verbal communication skills.
• Education: Bachelor's degree required.
• Location: Must currently reside in the New York City metropolitan area. Local candidates only; relocation candidates will not be considered.

Location & Culture

• Location: New York City, NY
• Work Structure: Full-time, onsite 4 days per week
• Environment: Fast-paced, collaborative, and team-oriented, with an emphasis on stability and long-term growth.

Compensation & Benefits

• Base Salary: $110,000–$130,000 DOE
• Bonus: Eligible for bonus
• Benefits: Comprehensive benefits package

This is an excellent opportunity for a polished EA/OM who enjoys combining executive support with hands-on office management and is looking to join a stable organization with meaningful long-term growth potential.