Executive Assistant

Executive AssistantThe Executive Assistant (EA) plays an essential role in the support and success of two Executive Team leaders (e.g., Chief Financial Officer, Chief Legal Officer) and the Senior Vice Presidents within those functions. The EA must possess critical thinking skills, remain adaptable, thrive in a fast-paced environment, and perform complex and diverse duties in support of the leadership team. The EA will also collaborate with other EA's and senior executives, providing advanced administrative support for multiple programs and projects.Location: This role will be located at our Support Center in Newton, Massachusetts and will be in office 3-4 days per week.Duties & ResponsibilitiesThe primary responsibilities of this job include, but are not limited to:Manage complex business and personal calendars for multiple senior level leadersPlan and prepare travel arrangements (air/hotel/car), domestic and international, that comply with Company policyCoordinate invitations for meetings and conference calls and resources, including video setup and conference room reservationsPrepare, submit, and track expense reportsExercise independent judgment or decision making while the executives are absent, as situations requireAssist in presentation preparation, researching and compiling data as needed, relative to Panera and outside activities.Prepare PowerPoint presentations using advanced audio/video insertions, transitions, and animationGenerate, compose and edit business and personal letters, emails, memos, and proposalsCollect, compile, and prepare materials concerning budgets, statistical data, historical information, personnel data, or specialized information upon requestCoordinate internal and external meeting requests, including but not limited to booking rooms, making photocopies, ordering meals, set-up/clean-up of meeting space, negotiating hotel room/banquet pricing, arranging conference facilities, coordinating ground transportation, and coordinating audio visual equipment setupAct as project administrator and team member for various initiatives Prioritize and handle all communications with discretion and confidentialityRespond to inquiries/requests on behalf of the executivesAdvise executives of pending circumstances or events which have influence on Company policyPerform basic administrative duties including ordering office supplies, processing invoices, answering telephone calls, responding to emails, and attending to paper mail/deliveriesAcquire in-depth knowledge of company policies and procedures for smooth day-to-day functioning of company.Act as an ambassador on behalf of company and senior leader demonstrating our cultural values and behaviors Performs other job-related duties as assignedQualifications (Education & Experience)Qualifications include:3+ more years' experience in the support of senior-level executivesAdvanced knowledge of Microsoft Office, including Excel, Word, PowerPoint, Access, and OutlookExtensive meeting planning and travel arrangement experienceWorks well in a collaborative/cross-functional environment; willing to roll up sleeves to help other EAs when neededAdvanced scheduling and planning skills with the ability to prioritize and be flexible while performing multiple, highly complex administrative tasks.Must be extremely detail orientedAbility to communicate to the executive team and board members via written and verbal communicationExcellent problem-solving skills combined with curiosity and determination to find resolutionsProven track record of success navigating large, complex corporations, preferably multinationals.Strong sense of cultural awarenessEducation Level: Two or Four-Year College DegreeWorking ConditionsRequired travel – 10% travel to St.

Louis office or other areas as needed. Mainly local travel within the Boston area as neededPhysical RequirementsWhile performing this job, the incumbent is regularly required to stand, sit, talk hear & use hands and fingers to operate keyboardsDirect ReportsN/AEqual Opportunity Employer: Disabled/VeteransCompetitive Pay $104,941- $146,918 annuallyThe actual pay offered will be determined by multiple factors, including but not limited to the candidate's relevant experience, job-related knowledge, skills, and geographical location. Individual compensation decisions are dependent upon the facts and circumstances of each position and candidate.Newton Support Center