Executive Assistant PositionThe ideal candidate will possess a B.A. or B.S. degree and a minimum of 5 years' experience as an Executive Assistant.
Candidate must be a punctual, reliable, mature, proactive, quality-driven, high performer who is exceptionally well organized, and demonstrates the ability to effectively multi-task and manage constantly shifting priorities with excellent oral/written communication skills. The successful candidate can effectively balance changing demands and dynamic schedules, is dedicated and can function under pressure within tight deadlines. This position will also proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource.Essential Duties And ResponsibilitiesProactively provide support to the Sr.
Vice President of Manufacturing OperationsMaintain strict confidentiality of highly sensitive financial, employee & personal informationAttend meetings and take minutes as assignedMaintain composure under pressure and proactively handle complex problems with minimal supervisionManage and coordinate calendarsSchedule and confirm complex appointments and meetingsSchedule and coordinate the logistics of travel arrangements and be pro-active about flight delays and how to find alternates as neededDevelop and send (once approved) follow up emails to contacts in support of Business Development effortsOrganize internal meetings, video conferences and conference calls, including preparing meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are prepared in advanceConfirm all meetings, preparing executives for all external meetings with clear directions, proactively working with appropriate team members to ensure proper meeting materials are prepared and sent in advanceAttend and assist with coordination of all company events, ensuring that logistics, talking points, timing, etc. are arranged in advance with key team members and leadersDraft, complete, or proof internal and external general correspondence, executive summaries, proposals, speeches, PowerPoint presentations and other communications as requested for the executivesTake initiative to ensure tasks and projects are completed in an efficient and timely mannerScreen and route telephone calls in a professional mannerCarry out other duties, tasks and projects as assignedComplete special projects, as requiredComply with company rules and regulationsImplement a commitment to quality philosophy and recommend methods and procedures to reduce cost and/or improve operating efficiency of the departmentKeep manager/supervisor informed of activities and situations that will impact the achievement of corporate or department goals and objectivesPerform other related duties as required to achieve the goals and objectives of the department and companyEducation/ExperienceAssociate or Bachelor degree required5+ years of experience as a high performing executive assistantTechnical SkillsExtremely high level of proficiency of Microsoft Office programs (Outlook, Word, Excel and PowerPoint, and Project Management)CompetenciesSuperior written and verbal communication skills; must be a quick, concise writer, able to write in a direct, effective manner reflecting Executive's styleExcellent organizational skillsProficiency in Microsoft Office Word, Excel and Power PointSelf-starterProactive (someone that does not require hand holding to perform the job)Understands travel and how to schedule meetings in context of travelFriendly, willing to learn, takes constructive criticism well, honestHas a set of tools that have been developed from previous engagements that can be customized to fit in with our companyStrong customer drive and dedication to quality and successExcellent customer service skillsDetail-oriented and able to work well independentlyAble to work collaboratively and effectively while handling multiple projects on various timelines in an extremely fast-paced environmentAbility to exercise substantial discretion and judgmentProfessional phone mannerHighly organized, detail oriented, ability to establish priorities and adapt as they changeAbility to work with diverse personalities at the office and in the communityStrong project management, communication, prioritization and feedback skills are critical to success