Louise Phillips Forbes Executive AssistantLouise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions.We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must.As Executive Assistant, you will:Manage, prioritize and respond to incoming emails via Outlook.
This includes handling inquiries, directing to the appropriate personnel or responding as Louise.Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments.Assist in the preparation and organization of meetings and client reports.Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc.Maintain/organize online files, documents and records using One Drive, Box.com, Monday.com and Cloze.Collaborate with various team members to facilitate cross-functional communication and deal flow.Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day.Handle confidential and sensitive information with discretion.Occasionally travel to various Manhattan locations as needed.