Executive AssistantShiseido is hiring for an Executive Assistant Position in Midtown, New York City. Base pay starts at $38.39/hr.Provide administrative assistance and support to two business leaders, Senior Vice President HR & DE&I, and Senior Vice President Corporate Communications, acting as a communication link to ensure smooth and efficient operations between departments.PRIMARY DUTIES & RESPONSIBILITIES:Provide administrative support including (but not limited to): calendar management, travel arrangements, expense reporting, etc.Create travel agendas and book reservations accordingly.Create monthly reports, reconcile, and submit expenses for approval and payment through Interplx SystemsTrack and file invoices/receipts when receivedRenew memberships, visas, credit cards, etc.Coordinate department needs and information within the HR & Corporate Communications TeamsInteract with Global Brand Holder, US Commercial, Shared Service & transversal teams within Shiseido, and all other individuals / departments at different levels within the organization.Liaise with all other Executive Assistants to coordinate schedules, meetings, and information as neededCoordinate meeting dates, virtual meeting information and PowerPoint deck preparation for meetings and presentations.Assist in the creation of PowerPoint decks.Support the HR Team where needed with Project related activity (Internship, Employee Affinity Groups, Engagement Survey etc.)In partnership with HR Teams maintain organizational charts as neededAccommodate guests visiting to meet with the EC (register names with security, meet in reception, offer drinks, take coats)Reserve meeting space, conduct set up and cleanup of catering in conference room areas prior to and after meetingsPlace food orders for meetings as requestedComplete miscellaneous business errandsSALARY: $38.39 - $52.78/ hourNOTE - Tax withholding is calculated using Federal and New York State 2022 income tax guidelines. For simplification, we've assumed "single" marital status and no additional income.
This does not represent any legal authority and is just an estimate used for approximation purposes.