Executive Assistant

THE CLIENT

A leading global investment firm is seeking an Executive Assistant to join its collaborative administrative team. This is a highly visible opportunity within a sophisticated and fast-paced organization that values partnership, professionalism, and excellence. The firm offers a team-oriented environment where administrative professionals are viewed as true business partners and play an integral role in supporting senior leaders across the business.

THE ROLE

This position will support multiple senior executives while also providing light-touch administrative support to a broader group of associates. The successful candidate will serve as a trusted partner to the executive team, helping to manage priorities, streamline operations, and ensure day-to-day administrative functions run smoothly.

This is an excellent opportunity for an Executive Assistant who enjoys supporting multiple stakeholders, balancing competing priorities, and working in a collaborative, team-oriented environment.

Key responsibilities include:

• Provide high-level executive support to multiple senior executives
• Provide light administrative support to a broader group of associates, including expense management and ad hoc requests
• Manage complex and ever-changing calendars across multiple stakeholders and time zones
• Coordinate domestic and international travel arrangements, including detailed itineraries
• Prepare, submit, and reconcile expense reports through Concur
• Coordinate internal and external meetings, conference rooms, catering, and visitor logistics
• Prepare, edit, and format presentations, reports, and business correspondence
• Assist with tracking priorities, deliverables, and follow-up items
• Partner closely with the broader administrative team to ensure seamless coverage and support
• Support special projects and team initiatives as needed
• Handle highly confidential information with discretion and professionalism

THE CANDIDATE

The ideal candidate is proactive, organized, and thrives in a fast-paced environment. They enjoy supporting multiple stakeholders, can anticipate needs before they arise, and take pride in delivering exceptional administrative support.

Key qualifications include:

• 5+ years of Executive Assistant experience supporting senior executives
• Experience supporting multiple stakeholders in a demanding corporate environment
• Strong calendar management, travel coordination, and expense management experience
• Experience with Concur preferred
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Word, and Excel
• Excellent organizational, project management, and multitasking skills
• Strong written and verbal communication skills
• Ability to effectively manage competing priorities and deadlines
• Highly proactive, resourceful, and detail-oriented
• Professional demeanor with exceptional judgment and discretion
• Collaborative mindset and willingness to jump in wherever needed

THE COMPENSATION & BENEFITS

• Base salary: $120,000
• Discretionary bonus
• Comprehensive benefits package
• Full-time, onsite schedule (5 days in office)
• Collaborative and team-oriented culture
• Opportunity to support senior executives within a leading investment firm
• High-visibility role with exposure across multiple teams and business functions
• Long-term growth opportunity within a stable and respected organization

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together