Executive Assistant

Robert Half is working with a high-profile organization in Manhattan to hire a Senior Executive Assistant. This is far more than a traditional administrative role. Our client is looking for a polished, highly capable professional to serve as the trusted right hand to a senior executive, operate with Chief of Staff level judgment, and keep a complex, fast-moving business running smoothly behind the scenes. This is a highly visible position with significant exposure to leadership, high net worth clients, and outside partners.

Primary Responsibilities:

• Own the executive’s calendar end to end, protecting time for top priorities and resolving conflicts before they happen
• Manage correspondence and serve as the executive’s first point of contact, handling every interaction with discretion and professionalism
• Prepare agendas, briefing materials, and background research so the executive walks into every meeting prepared
• Attend key meetings, capture decisions and action items, and follow up across the organization until they are closed
• Coordinate board, leadership, and client meetings, along with high-touch events and dinners
• Plan complex domestic and international travel and itineraries
• Act as a key liaison between the executive, leadership, and internal teams, streamlining the information and priorities that reach the executive
• Take on special projects and help improve processes as the business grows, with occasional personal and lifestyle support as needed

Qualifications:

• 10+ years of executive support experience, ideally supporting a CEO, founder, or principal
• Background in private equity, finance, family office, real estate, luxury, the arts, or supporting a senior government official is highly valued
• Exceptional written and verbal communication skills with a highly polished, professional presence
• The ability to manage up while staying on top of the smallest details
• High emotional intelligence, sound judgment, and absolute discretion with confidential information
• A strong sense of urgency and the flexibility to be responsive outside of normal business hours when needed
• Strong NYC knowledge and a resourceful, get-it-done attitude
• Advanced proficiency in Microsoft Office and Google Workspace, with comfort using AI and other productivity tools
• Bachelor’s degree preferred