Executive Assistant

Job Summary

This individual will be a trusted partner to senior leadership, managing a variety of administrative responsibilities with professionalism, discretion, and efficiency. The ideal candidate is proactive, resourceful, and able to thrive in a fast-paced environment while balancing multiple priorities. This role is critical to ensuring the seamless coordination of calendars, travel, expenses, and day-to-day executive support.

Primary Responsibilities

• Supporting up to 6 MDs in the group.
• Manage complex and frequently changing calendars, prioritize meeting requests, and coordinate internal and external appointments across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics.
• Process and reconcile expense reports using Concur in a timely and accurate manner.
• Serve as a key point of contact for senior stakeholders and business partners.
• Anticipate scheduling conflicts and administrative needs, offering proactive solutions to ensure smooth day-to-day operations.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Standard business hours are 9:00 AM to 5:00 PM.

Required Background/ Skills

• Minimum of 5 years of executive administrative experience supporting senior leaders, Managing Directors, or executives.
• Demonstrated ability to manage multiple priorities in a fast-paced, high-volume environment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with Concur or a similar expense management platform.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Demonstrates a high level of professionalism, integrity, and sound judgment.
• Proactive, resourceful, and solutions-oriented approach to problem-solving.
• Ability to work effectively with stakeholders at all levels of the organization while maintaining confidentiality.
• This role requires 5 days on-site.